Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
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Donaldson Company, Inc.
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DONALDSON COMPANY, INC.
1400 West 94th Street
Minneapolis, Minnesota 55431-2370
www.donaldson.com
NOTICE OF 2021 ANNUAL MEETING OF STOCKHOLDERS
DATE AND TIME: Friday, November 19, 2021 at 1:00 p.m. (CST)
RECORD DATE: Close of business on September 20, 2021.
ITEMS OF BUSINESS:
(1) Election of Directors;
(2) Non-binding advisory vote to approve the compensation of our Named Executive Officers;
(3) Ratification of the appointment of PricewaterhouseCoopers LLP as our independent registered public accounting firm for the fiscal year ending July 31, 2022; and
(4) Any other business that properly comes before the meeting.
PROXY VOTING:
It is important that your shares are represented and voted at the Annual Meeting. You received instructions on voting your shares on the Notice of Internet Availability of Proxy Materials for the Annual Meeting. If you received paper copies of the proxy materials, instructions on the different ways to vote your shares are found on the enclosed proxy card. Vote by proxy even if you plan to log in and attend the Annual Meeting.
HOW TO ATTEND THE MEETING:
Attend our virtual meeting online and vote your shares electronically by visiting www.virtualshareholdermeeting.com/DCI2021. This year's meeting will again be completely virtual which makes participation and engagement convenient for all our stockholders. You will need the 16-digit control number that is printed in the box marked by the arrow on your Notice of Internet Availability of Proxy Materials or proxy card to enter the Annual Meeting.
PLEASE PROMPTLY VOTE YOUR PROXY TO SAVE US THE EXPENSE OF ADDITIONAL SOLICITATION.
Notice of Internet Availability of Proxy Materials for the stockholder meeting to be held on November 19, 2021: Our 2021 Proxy Statement and our Fiscal 2021 Annual Report to Stockholders are available at www.proxyvote.com.
Two current directors, James J. Owens, and Trudy A. Rautio, and one director nominee, Christopher M. Hilger, are recommended for election to the Board of Directors at the Annual Meeting. Information on the director nominees is provided on pages 9-14. Directors are elected for a three-year term so that approximately one-third are elected at each Annual Meeting of Stockholders.
The Board of Directors unanimously recommends a vote FOR the election of each director nominee.
Item 2: Non-Binding Advisory Vote to Approve the Compensation of our Named Executive Officers
As required pursuant to Section 14A of the Securities Exchange Act of 1934, the Company is providing our stockholders with an advisory (non-binding) vote on the compensation of our Named Executive Officers as disclosed in this Proxy Statement.
The Board of Directors unanimously recommends a vote FOR the compensation of our Named Executive Officers described in this Proxy Statement.
Item 3: Ratification of the Appointment of Independent Registered Public Accounting Firm
The Audit Committee has appointed PricewaterhouseCoopers LLP as the Company’s independent registered public accounting firm to audit the Company’s financial statements for the fiscal year ending July 31, 2022, and is requesting ratification by our stockholders.
The Board of Directors unanimously recommends a vote FOR the ratification of the appointment of PricewaterhouseCoopers LLP as the Company’s independent registered public accounting firm for the fiscal year ending July 31, 2022.
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QUESTIONS AND ANSWERS ABOUT THE ANNUAL MEETING AND VOTING
Why did I receive this Proxy Statement?
You received this Proxy Statement because the Board of Directors ("Board") of the Company is soliciting proxies for use at the Annual Meeting to be held on November 19, 2021, and you were a Donaldson stockholder as of the close of business on the record date of September 20, 2021. Only stockholders of record are entitled to vote at the Annual Meeting and the Board is soliciting your proxy to vote. We had 123,595,114 shares of common stock outstanding as of the close of business on the record date. Each share entitles its holder to one vote, and there is no cumulative voting.
This Proxy Statement summarizes the information you need to know to vote. We first mailed or otherwise made available to stockholders the Proxy Statement and form of proxy on or about October 6, 2021.
Why did I receive a notice in the mail regarding the internet availability of proxy materials instead of a full set of proxy materials?
In accordance with rules adopted by the Securities and Exchange Commission (the “SEC”), we may furnish proxy materials, including this Proxy Statement and our Fiscal 2021 Annual Report to Stockholders, to our stockholders by providing access to such documents on the internet instead of mailing printed copies. Most stockholders will not receive printed copies of the proxy materials unless they request them. Instead, the Notice of Internet Availability of Proxy Materials, which was mailed to most of our stockholders, will instruct you as to how you may access and review all of the proxy materials on the internet. Such notice also instructs you as to how you may submit your proxy on the internet. If you would like to receive a paper copy of our proxy materials, please follow the instructions for requesting such materials provided in the Notice of Internet Availability of Proxy Materials.
SEC rules allow us to deliver a single copy of an annual report, proxy statement, or Notice of Internet Availability of Proxy Materials to two or more stockholders that share the same household address. If you received multiple copies and would like to receive only one copy per household in the future, or if you received only one copy and would like to receive multiple copies in the future, you should contact your bank, broker or other nominee record holder, or if you are a record holder, contact Amy Becker, Secretary, at Donaldson Company, Inc., MS 101, P.O. Box 1299, Minneapolis, MN 55440-1299, by telephone at 952-703-4965, or by email to Investor.Relations@Donaldson.com. These documents may also be downloaded and printed from our Investor Relations website at ir.donaldson.com.
What does it mean if I receive more than one proxy card?
It means that you hold shares in multiple accounts with banks or stockbrokers, or with the transfer agent.
PLEASE VOTE ALL OF YOUR SHARES.
Who pays for the cost of proxy preparation and solicitation?
The Company pays for the cost of proxy preparation and solicitation, including the reasonable charges and expenses of brokerage firms, banks or other nominees for forwarding proxy materials to street name holders. We are soliciting proxies primarily by mail, email, and the internet. In addition, our directors, Officers, and other employees may solicit proxies by email, telephone, facsimile, or personally. These individuals will receive no additional compensation for their services other than their regular salaries.
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What am I voting on, what does the Board recommend and what vote is required to approve each item?
The table below summarizes the proposals that will be voted on, the vote required to approve each item, voting options, how votes are counted and how the Board recommends you vote:
Proposal
Vote Required
Voting Options
Board Recommendation(1)
Broker Discretionary Voting Allowed(2)
Impact of Abstention
Item 1: Election of three directors
Majority of votes cast "FOR" votes must exceed 50% of the number of votes cast, and the votes cast include votes to withhold authority(3)
"FOR" "WITHHOLD"
"FOR"
No
N/A
Item 2: A non-binding advisory vote on the compensation of our Named Executive Officers
We will consider our stockholders to have approved, on an advisory basis, the compensation of our Named Executive Officers if more shares are voted "FOR" than "AGAINST"
"FOR” “AGAINST" "ABSTAIN"
"FOR"
No
None
Item 3: Ratification of the appointment of our independent registered public accounting firm for the fiscal year ending July 31, 2022
Affirmative vote of a majority of the shares entitled to vote and represented at the meeting or by proxy
"FOR" "AGAINST" "ABSTAIN"
"FOR"
Yes
"AGAINST"
___________
(1)If you do not specify how you want to vote your shares on your returned proxy card, or through the telephone or internet prompts, your shares will be voted in accordance with the Board recommendation above.
(2)If you hold shares in a brokerage account in your broker's name (street name) and do not provide voting instructions to your broker, your broker will not vote your shares on any proposal where the broker does not have discretionary authority to vote. In such a situation, the shares will be considered present at the meeting for purposes of determining a quorum, but will not be considered to be represented at the meeting for purposes of calculating the vote with respect to the matter requiring discretionary authority. New York Stock Exchange ("NYSE") rules permit brokers discretionary authority to vote on Item 3 if they do not receive instructions from the street name holder of the shares.
(3)The vote described above applies for the election of directors in uncontested director elections. Directors will be elected by a plurality vote at a meeting if:
•The Secretary receives a notice that a stockholder has nominated a person for election to the Board in compliance with the advance notice requirements for stockholder nominees set forth in our Bylaws; and
•Such nomination has not been withdrawn by such stockholder prior to the 10th day preceding the date the Company first mails its notice of meeting to our stockholders.
We use an independent inspector of elections, Broadridge Investor Communication Solutions, Inc., to tabulate the votes received.
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How do I vote my shares?
If you are a stockholder of record you may vote using any ONE of the following methods. By:
•PHONE - toll free 1-800-690-6903
•INTERNET - www.proxyvote.com
•MAIL - promptly complete, sign and mail your proxy card
•ONLINE - during the virtual meeting at www.virtualshareholdermeeting.com/DCI2021
You will need the 16-digit control number that is printed in the box marked by the arrow on your Notice of Internet Availability of Proxy Materials or your proxy card to enter the Annual Meeting.
On the day of our annual meeting of stockholders, we recommend that you log into our virtual meeting at least 15 minutes before the scheduled start time to ensure that you can access the meeting. Submitting a question for management is also convenient with the virtual meeting. If you wish to submit a question, type your question into the “Ask a Question” field within the virtual meeting and click “Submit.” Questions related directly to the annual meeting of stockholders will be answered during our virtual meeting, subject to time constraints. Questions pertinent to meeting matters that cannot be answered during the meeting due to time constraints will be posted online and answered at ir.donaldson.com. The questions and answers will be available as soon as practical after the meeting and will remain available until one week after the posting. We welcome ongoing engagement with our stockholders, so you can also submit information requests or find our contact information at ir.donaldson.com.
How do I vote if I hold stock through a Donaldson employee benefit plan?
We have added the shares of common stock held by participants in Donaldson’s employee benefit plan to the participants’ other holdings shown on their proxy materials. Donaldson’s employee benefit plan is the Donaldson Company, Inc. Retirement Savings and Employee Stock Ownership Plan.
If you hold stock through Donaldson’s employee benefit plan, voting your proxy using one of the first three methods above also serves as confidential voting instructions to the plan trustee, Fidelity Management Trust Company (“Fidelity”). Fidelity also will vote the shares allocated to individual participant accounts for which it has not received instructions, as well as shares not so allocated, in the same proportion as the directed shares are voted. Fidelity will vote your employee benefit plan shares as directed by you provided that your proxy vote is RECEIVED BY NOVEMBER 18, 2021.
If you participate in the Donaldson Dividend Reinvestment Program or in the Donaldson Employee Stock Purchase Program administered by the transfer agent, your shares in those programs have been added to your other holdings and are included in your proxy materials.
How do I vote my shares held in “street name” in a brokerage or bank account?
If your shares are held in a brokerage or bank account in your broker's name (street name) you should follow the voting directions provided by your broker or nominee. If you do so, your broker or nominee will vote your shares as you have directed.
What if I submit a proxy and then change my mind?
You may change or revoke your proxy at any time before it is voted at the meeting by using any of the following methods:
• Send written notice of revocation to our Secretary;
• Submit a properly signed proxy card with a later date;
• Vote by phone or internet at a time following your prior phone or internet vote; or
• Vote online during the virtual meeting as described above.
If your shares are held in a brokerage account in your broker’s name (street name), contact your broker or nominee for information on how to change or revoke your voting instructions and provide new voting instructions.
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Who may attend the meeting?
All Donaldson stockholders of record as of the close of business on September 20, 2021, may attend.
How many shares must be present to conduct the meeting?
At least a majority of the shares outstanding as of the record date must be present to establish a quorum, which is necessary for the meeting to be valid. We will count you as present if you:
• Have properly voted your proxy by phone, internet, or mailing of the proxy card;
• Are present by attending the virtual meeting; or
• Hold your shares in a brokerage account in your broker's name (street name) and your broker uses its discretionary authority to vote your shares on Item 3.
How will voting on any other business be conducted?
We do not know of any business to be considered at the Annual Meeting other than the proposals described in this Proxy Statement. If any other business is properly presented at the Annual Meeting, your shares will be voted by the holders of the proxies in their discretion.
Where do I find the voting results of the meeting?
We will publish the voting results in a Form 8-K to be filed with the SEC within four business days of the meeting.
How do I submit a stockholder proposal for next year's Annual Meeting?
If you wish to include a proposal in the Company’s Proxy Statement for its 2022 Annual Meeting of Stockholders, you must submit the proposal in writing so that it is received no later than June 8, 2022. Please send your proposal to Amy Becker, Secretary, Donaldson Company, Inc., MS 101, P.O. Box 1299, Minneapolis, MN 55440-1299.
Under our Bylaws, if you wish to nominate a director or bring other business before the stockholders at our 2022 Annual Meeting without having your proposal included in our Proxy Statement:
• You must notify the Secretary in writing between July 22 and August 21, 2022.
• Your notice must contain the specific information required in our Bylaws. If you would like a copy of our Bylaws, we will send you one without charge. Please send your written request to the Secretary at the address shown above.
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SECURITY OWNERSHIP
The following table sets forth information as to entities that have reported to the SEC or have otherwise advised the Company that they are a “beneficial owner,” as defined by the SEC’s rules and regulations, of more than 5% of the outstanding common stock of the Company based on the number of shares of common stock outstanding on September 20, 2021.
Name and Address of Beneficial Owner
Amount and Nature of Beneficial Ownership
Percent of Class
The Vanguard Group, Inc.
12,049,929(1)
9.7%
100 Vanguard Boulevard
Malvern, PA 19355
State Farm Investment Management Corp.
11,133,283(2)
9.0%
One State Farm Plaza
Bloomington, IL 61710
BlackRock, Inc.
10,753,050(3)
8.7%
55 East 52nd Street
New York, NY 10055
_______________
(1) Based on information provided in a Schedule 13G/A filed with the SEC on February 10, 2021 by The Vanguard Group, Inc., an investment adviser (“Vanguard”). Vanguard reported that it has sole power to vote 0 shares, shared power to vote 85,957 shares, sole power to dispose of 11,861,152 shares and shared power to dispose of 188,777 shares.
(2) Based on information provided in a Schedule 13G jointly filed with the SEC on February 9, 2021 by State Farm Investment Management Corp., an investment adviser and registered transfer agent ("SFIMC"), and certain of its subsidiaries and affiliates. SFIMC reported that it has sole power to vote or direct the vote of and sole power to dispose of or direct the disposition of 1,044,530 shares; State Farm Mutual Automobile Insurance Company, an insurance company ("Auto Company"), reported that it has sole power to vote or direct the vote of and sole power to dispose of or direct the disposition of 6,054,000 shares; State Farm Life Insurance Company, an insurance company (“SFLIC”), reported that it has sole power to vote or direct the vote of and sole power to dispose of or direct the disposition of 609,600 shares; State Farm Insurance Companies Employee Retirement Trust (“SF Retirement Trust”) reported that it has sole power to vote or direct the vote of and sole power to dispose of or direct the disposition of 3,425,153 shares. Auto Company is the parent company of multiple wholly owned insurance company subsidiaries, including SFLIC. Auto Company is also the parent company of SFIMC. SFIMC serves as transfer agent and investment adviser to a Delaware business trust that is a registered investment company. Auto Company also sponsors SF Retirement Trust, a qualified retirement plan, for the benefit of its employees. Auto Company has established an investment department that is directly or indirectly responsible for managing or overseeing the management of the investment and reinvestment of assets owned by each entity that has joined in filing the Schedule 13G. The investment department is responsible for voting proxies or overseeing the voting of proxies related to the issuers' shares held by one or more entities that joined in the filing. Each insurance company included in the filing and SFIMC have established an investment committee that oversees the activities in managing that firm’s assets and the trustees of the qualified plans perform a similar role in overseeing the investment of each plan’s assets. Each of the reporting persons expressly disclaims beneficial ownership as to all shares as to which such person has no right to receive the proceeds of sale of the shares and disclaims that it is part of a group.
(3) Based on information provided in a Schedule 13G/A filed with the SEC on January 29, 2021 by BlackRock, Inc., a parent holding company ("BlackRock"). BlackRock reported that it has sole power to vote or direct the vote of 10,301,835 shares and sole power to dispose of or direct the disposition of 10,753,050 shares.
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The following table shows information regarding the beneficial ownership of the Company’s common stock, as of September 20, 2021, by each director, each director nominee, each of the Named Executive Officers (“NEOs” as identified on page 27) and all current executive officers (“Officers”), directors and director nominees as a group. The shares listed in the table as beneficially owned include (i) shares over which a person has sole or shared voting power, or sole or shared power to invest or dispose of the shares, whether or not a person has any economic interest in the shares; (ii) deferred stock units that have vested and been deferred, as to which the beneficial owner has no voting or investment power; and (iii) shares subject to options exercisable within 60 days of September 20, 2021. Except as otherwise indicated, the named beneficial owner has sole voting and investment power with respect to the shares held by such beneficial owner, and the shares are not subject to any pledge.
Name of Beneficial Owner
Total Amount and Nature of Beneficial Ownership of Common Stock (1)(2)(3)
Percent of Common Stock
Deferred Stock Units Included in Total Amount Column (3)
Exercisable Options Included in Total Amount Column
Employee Director and Named Executive Officers
Amy C. Becker
174,529
*
297
132,668
Tod E. Carpenter
1,188,810
*
0
987,901
Scott J. Robinson
209,117
*
0
182,934
Thomas R. Scalf
231,503
*
0
197,868
Jeffrey E. Spethmann
198,895
*
357
169,868
Non-Employee Directors and Director Nominee
Andrew Cecere
82,201
*
2,597
73,900
Pilar Cruz
22,022
*
2,218
14,100
Christopher M. Hilger
—
*
—
—
Michael J. Hoffman
148,923
*
29,749
84,700
Douglas A. Milroy
48,185
*
1,471
39,300
Willard D. Oberton
107,047
*
14,472
84,700
James J. Owens
90,962
*
4,159
81,100
Ajita G. Rajendra
130,275
*
19,732
99,100
Trudy A. Rautio
75,597
*
10,993
58,900
John P. Wiehoff
144,245
*
53,441
84,700
Current Directors, Director Nominee and Officers as a Group
3,177,830
2.52
139,486
2,555,074
______________
*Indicates less than 1% of our outstanding common stock
(1) Includes all beneficially owned shares, including restricted shares, shares for non-employee directors held in trust, shares underlying the units listed under the Deferred Stock Units column and the shares underlying options exercisable within 60 days of September 20, 2021, as listed under the Exercisable Options column.
(2) Includes the following shares held in the Employee Stock Ownership and Retirement Savings Plan trust: Ms. Becker, 7,591 shares; Mr. Carpenter, 10,022 shares; Mr. Robinson, 767 shares; Mr. Scalf, 7,141 shares; Mr. Spethmann, 2,102 shares; and all Directors and Officers as a Group, 31,574 shares. Voting of shares held in the Employee Stock Ownership and Retirement Savings Plan trust is passed through to the participants. Also includes the following shares held in the Deferred Compensation and 401(k) Excess Plan trust: Ms. Becker, 1,468 shares; Mr. Carpenter, 11,088 shares; Mr. Robinson, 1,015 shares; Mr. Scalf, 2,908 shares; Mr. Spethmann, 3,941 shares; and all current Directors, Director nominee and Officers as a Group, 21,544 shares. Voting of shares held in the Deferred Compensation and 401(k) Excess Plan trust is passed through to the participants.
(3) Deferred stock units held by executive officers represent deferral of shares awarded under the Long-Term Compensation Plan under the 2010 Master Stock Incentive Plan. The executive officer has no voting or investment power over such units. Deferred stock units held by non-employee directors are held in the non-employee director's deferred stock account trust. Voting of such shares is passed through to the participants.
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DELINQUENT SECTION 16(a) REPORTS
Section 16(a) of the Securities Exchange Act of 1934 requires the Company’s Directors and Officers to file initial reports of ownership and reports of changes in ownership with the SEC. To the Company’s knowledge, based on a review of copies of such forms and representations furnished to the Company during fiscal 2021, all Section
16(a) filing requirements applicable to the Company’s Directors and Officers were satisfied.
ITEM 1: ELECTION OF DIRECTORS
The Bylaws of the Company provide that the Board shall consist of not less than 3 nor more than 15 directors and that the number of directors may be changed from time to time by the affirmative vote of a majority of the directors. The Board currently consists of 10 directors. Vacancies and newly created directorships resulting from an increase in the number of directors may be filled by a majority of the directors then in office and the directors so chosen will hold office until the next election of the class for which such directors have been chosen and until their successors are elected and qualified. Directors are elected for a term of three years with positions staggered so that approximately one-third of the directors are elected at each Annual Meeting of Stockholders.
The directors with terms expiring at the 2021 Annual Meeting of Stockholders are Andrew Cecere, James J. Owens, and Trudy A. Rautio. Mr. Cecere is not standing for re-election following expiration of his term.
The Corporate Governance Committee and the Board reviewed and considered the qualifications and service of James J. Owens and Trudy A. Rautio and approved their nomination to stand for re-election to the Board. In addition, the Corporate Governance Committee recommended, and the Board approved the nomination of Christopher M. Hilger to stand for election as a director. Mr. Hilger was initially identified as a potential candidate by one of the Company's non-employee directors. The Corporate Governance Committee completed an assessment of Mr. Hilger's qualifications, resulting in a recommendation that he be nominated to stand for election by stockholders at the 2021 Annual Meeting of Stockholders.
Each of the nominees has agreed to serve as a director if elected. The Board has no reason to believe that any of the nominees will be unavailable or unable to serve, but in the event a nominee is not a candidate at the meeting, the persons named in the proxy intend to vote in favor of the remaining nominee or nominees and such other person or persons, if any, as they may determine.
Board Recommendation
The Board of Directors recommends that stockholders vote FOR the election of Christopher M. Hilger, James J. Owens, and Trudy A. Rautio, for a three-year term expiring in 2024.
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Information Regarding Directors
The director nominees and the directors whose term in office will continue after the meeting have provided information about themselves in the following section. SEC rules require us to briefly discuss the specific experience, qualifications, attributes, or skills that led the Board to conclude that each director nominee and director should serve on our Board of Directors. This discussion is provided in a separate paragraph following each director’s biography in the following sections.
Director Nominees with Terms Expiring in 2021
James J. Owens
Biography
•President and Chief Executive Officer of H.B. Fuller Company, a leading global adhesives provider, since 2010
•Senior Vice President, Americas of H.B. Fuller Company in 2010
•Senior Vice President, North America of H.B. Fuller Company from 2008 to 2010
Qualifications
Jim Owens brings to the Board his extensive experience and expertise in global manufacturing businesses. He spent 22 years with National Starch’s adhesives business, a division of ICI (Imperial Chemical Industries Limited), in a variety of positions, including serving as Corporate Vice President and General Manager and as Vice President and General Manager of the Europe/Middle East and Africa adhesives business. Jim provides global leadership insights as well as public company board experience. Jim currently serves on the Board of Advisors of the Carlson School of Management at the University of Minnesota. Jim has a Bachelor’s degree in Chemical Engineering from the University of Delaware and an M.B.A. degree from The Wharton School, University of Pennsylvania.
Age: 57
Director Since: 2013
Committees:
•Corporate Governance
•Human Resources
Other U.S. Public Company Board Memberships (Current and Past Five Years)
•H.B. Fuller Company
Trudy A. Rautio
Biography
•Retired from Carlson, a privately held global hospitality and travel company, in 2015
•President and Chief Executive Officer of Carlson from 2012 to 2015
•Executive Vice President and Chief Administrative Officer of Carlson from 2011 to 2012
•Executive Vice President and Chief Financial Officer of Carlson from 2005 to 2011
Qualifications
Trudy Rautio brings to the Board her leadership experience in her position as the former President and Chief Executive Officer of Carlson. Prior to her appointment as CEO, Trudy served as Executive Vice President and Chief Financial and Administrative Officer and has valuable experience in various categories, including business, financial, and information technology operations. Trudy has knowledge and experience leading global businesses and operations. Trudy currently serves on the following private boards: Cargill and Securian Financial Group. Trudy is a graduate of Bemidji State University and has an M.B.A. from the University of St. Thomas. In addition, she is a Certified Public Accountant (unlicensed) and Certified Management Accountant.
Age: 68
Director Since: 2015
Committees:
•Audit
•Corporate Governance
Other U.S. Public Company Board Memberships (Current and Past Five Years)
•Merlin Entertainments (2015-2019)
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New Director Nominee
Christopher M. Hilger
Biography
•Chairman, President and Chief Executive Officer of Securian Financial Group, Inc., an insurance company, since 2017
•Chief Executive Officer of Securian Financial from 2015 to 2017
•President of Securian Financial from 2012 to 2015
Qualifications
Chris Hilger will bring to the Board his management and financial experience as Chairman, President and CEO of Securian Financial Group, Inc. After Chris joined Securian Financial in 2004, he progressed into positions of greater responsibility in distribution development, mergers and acquisitions and strategic planning. Chris serves on the board of the Federal Reserve Bank of Minnesota, he co-chairs the St. Paul Downtown Alliance and he is a member of the executive committee of the Minnesota Business Partnership. Chris has a bachelor's degree in Finance from Indiana University.
Age: 56
Nominee for Director
Committee: Mr. Hilger has been appointed to the Audit Committee contingent upon his election to the Board
Other U.S. Public Company Board Memberships (Current and Past Five Years)
•None
10
Directors with Terms Expiring in 2022
Michael J. Hoffman
Biography
•Retired from The Toro Company, a provider of outdoor maintenance and beautification products, in 2017
•Chief Executive Officer of Toro from 2005 to 2016 and Chairman from 2005 to 2017
•President of Toro from 2004 to 2015
•Group Vice President of Toro from 2001 to 2004
•Vice President and General Manager of Toro from 2000 to 2001
Qualifications
Mike Hoffman brings to the Board his expertise as a public company leader at The Toro Company where he started in 1977 and retired from his CEO and Chairman of the Board positions in 2017. Mike adds valuable marketing and strategic planning experience working for a company that has a strongly branded identity. Mike is an experienced public company Board member having served on the Boards of Donaldson and Toro since 2005, and Advanced Disposal Services, Inc. since 2017. Mike has a Bachelor’s degree in Marketing Management from the University of St. Thomas and an M.B.A degree from the University of Minnesota - Carlson School of Management.
Age: 66
Director Since: 2005
Committee:
•Human Resources - Chair
Other U.S. Public Company Board Memberships (Current and Past Five Years)
•Advanced Disposal Services, Inc. (2017-2020)
•The Toro Company (2005-2017)
Douglas A. Milroy
Biography
•Former Chief Executive Officer and Chairman of G&K Services, Inc., a service-based provider of branded uniform and facility services programs
•Chief Executive Officer of G&K from 2009 to 2017 and Chairman from 2014 to 2017
•President, Direct Purchase and Business Development of G&K from 2006 to 2009
Qualifications
Doug Milroy brings to the Board his expertise, executive leadership experience and management of a public company. Doug has extensive global leadership experience in business-to-business organizations. Doug provides the Board valuable insight with respect to his experience with global operational, strategic and management matters. Doug has a Bachelor’s degree from the University of Minnesota and an M.B.A. from The Harvard Business School.
Age: 62
Director Since: 2016
Committees:
•Audit
•Human Resources
Other U.S. Public Company Board Memberships (Current and Past Five Years)
•G&K Services, Inc. (2009-2017)
11
Directors with Terms Expiring in 2022 (continued)
Willard D. Oberton
Biography
•Retired from Fastenal Company, an industrial and construction supplies company, in 2021
•President of Fastenal from 2001 to 2012 and in 2015, Chief Executive Officer from 2002 to 2015 and Chairman from 2014 to 2021
•Chief Operating Officer of Fastenal from 1997 to 2002
Qualifications
Will Oberton brings to the Board strong business acumen and his public company expertise from leadership positions at Fastenal. Will served in various sales, operational, and management roles and provides valuable insight from this experience. Will was named 2006 CEO of the Year by Morningstar, Inc. Will is an experienced public company board member having served on Donaldson’s Board since 2006 and the Fastenal Board since 1999. Will also serves on the Board of Wincraft Inc., a privately held company. Will has a Marketing degree from St. Cloud Technical and Community College.
Age: 63
Director Since: 2006
Lead Director Since: 2017
Committees:
•Corporate Governance - Chair
Other U.S. Public Company Board Memberships (Current and Past Five Years)
•Fastenal Company (2014-2021)
John P. Wiehoff
Biography
•Retired from C.H. Robinson Worldwide, Inc., a transportation, logistics, and sourcing company, in 2020
•President of C.H. Robinson from 1999 to 2019, Chief Executive Officer from 2002 to 2019 and Chairman from 2007 to 2019
Qualifications
John Wiehoff brings to the Board his executive leadership and public company expertise at C.H. Robinson. John has significant public company financial experience, first as a CPA at a large public accounting firm and subsequently in various leadership positions in the financial organization at C.H. Robinson, including serving as its CFO prior to becoming CEO. John adds valuable supply chain, logistics, and international expertise working for a company that is a global provider of multimodal transportation services and logistics services. John is an experienced public company Board member having served on the Boards of C.H. Robinson since 2001, Donaldson since 2003 and Polaris Industries since 2007. John has a Bachelor's degree from St. John’s University.
Age: 60
Director Since: 2003
Committee:
•Audit - Chair
Other U.S. Public Company Board Memberships (Current and Past Five Years)
•Polaris Inc.
•U.S. Bancorp
•C.H. Robinson Worldwide, Inc. (2007-2020)
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Directors with Terms Expiring in 2023
Tod E. Carpenter
Biography
•President and Chief Executive Officer of the Company since 2015 and Chairman since 2017
•Chief Operating Officer of the Company from 2014 to 2015
•Senior Vice President, Engine Products of the Company from 2011 to 2014
•Vice President, Europe and Middle East of the Company from 2008 to 2011
•Vice President, Global Industrial Filtration Systems of the Company from 2006 to 2008
Qualifications
Tod Carpenter brings to the Board a wealth of general management and global leadership experience. Tod joined Donaldson in 1996. Since then, his roles have included driving strategic growth initiatives, launching innovative proprietary products, and strengthening relationships with the Company’s key global customers. Tod has a Bachelor’s Degree in Manufacturing Technology from Indiana State University and an M.B.A. from Long Beach State University. Tod serves on the Boards of Donaldson since 2014 and AMETEK, Inc. since 2019. Tod currently serves on the Board of Advisors of the Carlson School of Management at the University of Minnesota.
Age: 62
Director Since: 2014
Committee:
•None
Other U.S. Public Company Board Memberships (Current and Past Five Years)
•AMETEK, Inc.
Pilar Cruz
Biography
•Chief Sustainability Officer of Cargill, Incorporated, a provider of food, agriculture, financial and industrial products and services, since 2021
•President, Cargill Aqua Nutrition of Cargill from 2019 to 2021
•President, Cargill Feed and Nutrition of Cargill from 2017 to 2019
•Corporate Vice President, Corporate Strategy & Development of Cargill from 2015 to 2017
•Positions of increasing responsibility at Cargill Meats Central America and Cargill Meats Europe from 2011 to 2015
Qualifications
Pilar Cruz brings to the Board her experience and expertise in corporate strategy, management and global leadership. Pilar has gained this valuable experience from her various leadership and management roles at Cargill. Her global experience provides the Board with valuable insight with respect to strategic, operational and management matters. Pilar has a Bachelor’s Degree in Economics from Universidad de Los Andes in Bogotá, Colombia and an M.B.A. from the Ross School of Business at the University of Michigan.
Age: 50
Director Since: 2017
Committee:
•Audit
Other U.S. Public Company Board Memberships (Current and Past Five Years)
•None
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Directors with Terms Expiring in 2023 (continued)
Ajita G. Rajendra
Biography
•Retired from A. O. Smith Corporation, a global water technology company and manufacturer of residential and commercial water heating equipment, in 2020
•President of A. O. Smith Corporation from 2011 to 2018, Chief Executive Officer from 2013 to 2018 and Chairman from 2014 to 2018
•Positions of increasing responsibility at A. O. Smith from 2005 to 2011, including Executive Vice President from 2006 to 2011 and Chief Operating Officer from 2011 to 2013
Qualifications
Ajita Rajendra brings to the Board his public company leadership expertise and experience at A. O. Smith. Ajita has valuable manufacturing experience in various categories, including consumer durables, industrial products, and appliances. From his previous experience as the President of A. O. Smith Water Products Company, Ajita provides valuable insight to the Board on leading global businesses and negotiating acquisitions and joint ventures. Ajita is originally from Sri Lanka, received a Bachelor's degree in Chemical Engineering at the Indian Institute of Technology, Madras, India and an M.B.A. degree from Carnegie Mellon University.
Age: 69
Director Since: 2010
Committees:
•Corporate Governance
•Human Resources
Other U.S. Public Company Board Memberships (Current and Past Five Years)
• A. O. Smith Corporation
•The Timken Company
Director Dashboard - Current Nominees and Continuing Directors
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CORPORATE GOVERNANCE
Corporate Governance Highlights
WHAT WE DO
•Majority independent directors on the Board and all committee members are independent
•Independent Lead Director with duties articulated in the Corporate Governance Guidelines
•Majority voting standard for the election of directors in uncontested elections
•Annual evaluations of the Board and each committee
•Board oversight of risk allocated among Board and committees, and includes Audit Committee oversight of technology systems and cybersecurity risks
•Board formalized Human Resources Committee oversight of human capital management and corporate culture and Corporate Governance Committee oversight of sustainability, including environmental, social and political matters, in 2021
•Single class of voting stock and each share is entitled to one vote
•Director may not be re-nominated after attaining age 75 or serving for 18 years, unless an exception is approved by the Board
•Directors limited to serving on a total of five public company boards or, in the case of a director serving as a CEO, a total of two public company boards
•Succession planning overseen by the Board, with additional succession and development reviews conducted by the Human Resources Committee
•Directors and officers prohibited from hedging and pledging company stock
•Stock ownership guidelines for directors and officers
•No poison pill
Board Oversight and Director Independence
Donaldson’s Board believes that a primary responsibility of the Board of Directors is to provide effective governance over Donaldson’s business. The Board selects the Chairman of the Board and the Chief Executive Officer, and monitors the performance of senior management to whom it has delegated the conduct of the business. The Board has adopted a set of Corporate Governance Guidelines to assist in its governance, and the complete text of Donaldson’s Corporate Governance Guidelines is available on our Investor Relations website, ir.donaldson.com under Corporate Governance - Governance Documents.
Our Corporate Governance Guidelines provide that a significant majority of our directors will be non-employee directors who meet the independence requirements of the NYSE. The Corporate Governance Guidelines also require that our Corporate Governance, Audit, and Human Resources Committees ("HR Committee") be comprised entirely of non-employee directors who meet all of the independence and experience requirements of the NYSE and SEC.
The Board has evaluated the transactions and relationships between each of our non-employee directors and the Company, including those companies where directors or nominees serve as an officer or served as an officer during a portion of fiscal 2021. All transactions and relationships were significantly below the thresholds described above and all involved only the ordinary course of business purchase and sale of goods and services at companies where directors serve as an officer. The table below describes the transactions and relationships the Board considered and, in each case, the amounts involved were less than the greater of $1 million or 2% of both our and the recipient’s annual revenues:
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Director / Nominee
Entity
Transactions
% of Entity’s Annual Revenues in Each of the Last 3 years
Andrew Cecere
U.S. Bancorp
U.S. Bancorp provides, from time to time, commercial banking, lending, investment, institutional trust, foreign exchange and other services to the Company, including letters of credit, depository and account processing services, and serves as a co-lead participant in our syndicated revolving credit facility, as the lead bank in our 364-day revolving credit facility until its expiration in May 2021, and was a nonlead co-agent in the second supplement to our note purchase agreement.(1)
Less than 1%
Pilar Cruz
Cargill, Incorporated
We sell products to Cargill, Incorporated.
Less than 1%
Christopher M. Hilger
Securian Financial Group, Inc.
We sell products to Securian Financial Group, Inc.
Less than 1%
Willard D. Oberton
Fastenal Company
We sell products to and purchase products from Fastenal Company.
Less than 1%
James J. Owens
H.B. Fuller
We sell products to and purchase products from H.B. Fuller.
Less than 1%
___________
(1)Our banking and borrowing relationship with U.S. Bancorp predates Mr. Cecere’s service on our Board, and Mr. Cecere has never been personally involved in the negotiation of our business terms or relationships with U.S. Bancorp, nor does he receive any special benefit related to the transactions. Our Board determined that neither the nature of our relationship with U.S. Bancorp nor the amount of fees and interest paid to U.S. Bancorp was material to either us or U.S. Bancorp. In fiscal 2021, we did not use U.S. Bancorp for any investment banking, consulting or advisory services. Furthermore, none of the services provided by U.S. Bancorp during fiscal 2021 involved access to sensitive or strategic information about our Company or involved commission-based payments.
Based on this review and the information provided in response to annual questionnaires completed by each independent director regarding employment, business, familial, compensation, and other relationships with the Company and management, the Board has determined that every director and nominee for director (i) has no material relationship with Donaldson, (ii) satisfies all of the SEC and NYSE independence standards and (iii) is independent, with the exception of Tod Carpenter who is an employee director. The Board also has determined that each member of its Corporate Governance, Audit, and HR Committees is an independent director.
Policy and Procedures Regarding Transactions with Related Persons
Our Board, upon the recommendation of the Corporate Governance Committee, has adopted a written Related Person Transaction Policy. This policy delegates to our Audit Committee responsibility for reviewing and approving certain “related persons” that are required to be disclosed under the rules of the SEC. Under the policy, a “related person” includes any of the directors or officers of the Company, certain stockholders and members of their immediate family.
Our Related Person Transaction Policy applies to transactions that involve a related person where we are a participant and the related person has a material direct or indirect interest and the aggregate amount involved will or may be expected to exceed $120,000 in any fiscal year. Certain types of transactions have been evaluated and preapproved by the Board under the policy including:
• Any transaction where the related person’s interest arises solely from being a stockholder and all stockholders receive the same benefit on a pro rata basis; and
• Any transaction with another company at which a related person’s only relationship is as an employee, director or beneficial owner of less than 10% of that company’s shares, if the aggregate amount involved does not exceed the greater of (i) $500,000 or (ii) 1% of that company’s or Donaldson’s total annual revenues.
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In determining whether to approve or, if prior approval could not reasonably be obtained, ratify, a related person transaction, the Audit Committee will take into account, among other factors it deems appropriate, whether the transaction is on terms generally consistent with those available to an unaffiliated third party and the extent of the related person’s interest in the transaction. The transaction may only be approved or ratified if the Audit Committee determines that is not inconsistent with the interests of the Company and its stockholders. The Audit Committee may also condition approval or ratification on certain protective actions being taken or implemented.
Board Leadership Structure
Our Corporate Governance Guidelines provide for the roles of Chairman of the Board and Chief Executive Officer ("CEO"). The Board may, but is not required to, separate the offices of Chairman of the Board and CEO. This allows the Board to exercise its judgment to determine whether the roles should be separate or combined based on the Company’s needs and the Board’s assessment of the Company’s leadership at any point in time. Our Corporate Governance Guidelines provide that, whenever the position of Chairman is not held by an independent director, the Board will appoint an independent director to serve as Lead Director.
Tod Carpenter serves as both Chairman of the Board and CEO. Since the position of Chairman is not held by an independent director, the Board appointed Willard Oberton, the Chair of the Corporate Governance Committee, to serve as Lead Director.
The Board and its Corporate Governance Committee considered that all directors, other than Tod Carpenter, are independent, all Committees are comprised solely of independent directors, and the Board retains strong independent leadership through the independent Lead Director. The Lead Director’s duties include coordinating the activities of the independent directors, setting the agenda for and moderating executive sessions of the Board’s independent directors, and facilitating communications among the independent members of the Board. In performing these duties, the Lead Director is expected to consult with the Committee Chair of the appropriate Committee and solicit their participation in order to avoid diluting the authority or responsibilities of such Committee Chairs.
The independent directors meet in executive session at every Board and Committee meeting, and have the authority to ensure that the proper balance of power, authority, and transparency is maintained in all aspects of governance at the Company. We believe that our Board leadership structure effectively supports the risk oversight function of our Board.
Risk Oversight by Board of Directors
Our Board has responsibility for the oversight of risk management. The Board, either as a whole or through its Committees, regularly discusses with management the Company’s risk assessments and risk management procedures and controls.
The Audit Committee reviews the Company's strategies, processes, and controls with respect to risk assessment and risk management. Oversight of particular risks to the Company's business are allocated to the full Board and its Committees as summarized below. Our Board is kept abreast of the risk oversight efforts by its Committees through regular reports to the full Board by our Committee Chairs.
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Board of Directors Oversees Major Risks
• Strategic and competitive • Financial • Brand and reputational • Legal and regulatory • Operational • Cybersecurity • CEO succession planning
•Internal audit provides independent assurances on design and effectiveness of internal controls and governance processes
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Meetings and Committees of the Board of Directors
There were six meetings of the Board in fiscal 2021. Each director attended at least 75% of the aggregate of all meetings of the Board and its Committees on which she or he served during the year. It is our policy that directors are expected to attend our Annual Meeting of Stockholders. Last year, all individuals then serving as directors attended the Annual Meeting of Stockholders.
Our Board has three Committees:
• Audit Committee
• Human Resources Committee
• Corporate Governance Committee
Each of the Board Committees has a written Charter, approved by the Board, establishing the authority and responsibilities of the Committee. Each Committee’s Charter is posted on our Investor Relations website, ir.donaldson.com, under Corporate Governance - Committee Composition. The following tables provide a summary of each Committee’s key areas of oversight, the number of meetings of each Committee during the last fiscal year, and the names of the directors serving on each Committee.
Audit Committee
Responsibilities
Number of Meetings in Fiscal 2021: 6
•
Selects and evaluates the independent registered public accounting firm and oversees its work.
Directors who serve on the Committee:
John P. Wiehoff, Chair
Andrew Cecere
Pilar Cruz
Douglas A. Milroy
Trudy A. Rautio
•
Pre-approves all auditing services and permitted non-audit services to be performed by the independent registered public accounting firm, including related fees.
•
Reviews with management and the independent registered public accounting firm our annual audited financial statements and recommends to the Board whether the audited financial statements should be included in the Company’s Annual Report on Form 10-K.
•
Reviews with management and the independent registered public accounting firm our quarterly financial statements and the associated earnings news releases.
•
Reviews with management and the independent registered public accounting firm significant reporting issues and judgments relating to the preparation of our financial statements, including internal controls.
•
Reviews with management and the independent registered public accounting firm our critical accounting policies and practices and major issues regarding accounting principles.
•
Reviews the Company’s strategies, processes, and controls with respect to risk assessment and risk management, and discuss major financial and other business risk exposure and risks related to security (including cybersecurity), technology, privacy and data protection.
•
Reviews the appointment, performance, and replacement of the internal audit director, and reviews the CEO’s and CFO’s certification of internal controls and disclosure controls.
•
Reviews the Company’s compliance system, including programs and procedures for the receipt, retention, and treatment of complaints regarding accounting, internal controls, and auditing matters.
•
Review and discuss generally disclosure and utility of non-GAAP measures and performance metrics, including how these measures are calculated or determined, whether they are consistently prepared and presented and how the Company's disclosure controls and procedures relate to the disclosure of such measures.
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Human Resources Committee
Responsibilities
Number of Meetings in Fiscal 2021: 4
•
Reviews and approves the CEO’s compensation, leads an annual evaluation of the CEO’s performance, and determines the CEO’s compensation based on this evaluation.
Directors who serve on the Committee:
Michael J. Hoffman, Chair
Douglas A. Milroy
James J. Owens
Ajita G. Rajendra
•
Reviews and approves the Company's compensation plans for our Officers, including incentive plan goals and measurements, as well as all equity-based plans based on delegation established by the Board.
•
Reviews and approves incentive compensation goals and performance measurements applicable to our Officers.
•
Reviews the Company’s compensation risk analysis.
•
Reviews and recommends that the Compensation Discussion and Analysis be included in the Company’s Proxy Statement and Annual Report on Form 10-K.
•
Reviews and approves the compensation and benefit programs for non-employee directors.
•
Reviews and makes recommendation to the Board regarding the Company's leadership development and succession planning activities and process.
•
Oversee and monitor the Company's strategies and policies related to human capital management and corporate culture, including diversity and inclusion.
The HR Committee has the authority to retain independent compensation consultants to assist in the analysis of our executive compensation program. The HR Committee has engaged Willis Towers Watson as an independent compensation consultant to perform an annual benchmarking review of our executive compensation program and to be available for HR Committee meetings as needed. In its capacity as a compensation consultant to the HR Committee, Willis Towers Watson reports directly to the HR Committee and the HR Committee has sole authority to retain and terminate the consulting relationship.
Below is a summary of different services provided and associated fees received by Willis Towers Watson in fiscal 2021. Beginning in January of 2021, Donaldson transitioned benefits consulting and brokerage services to a different firm. Benefits related fees reflected below were for services rendered by Willis Towers Watson through December 31, 2020.
Services
Fees
Executive and Board compensation support
$82,603
Benefits consulting and brokerage services
$264,705
Global employee survey services
$146,100
All of the additional services not relating to executive and board compensation support performed by Willis Towers Watson, along with their affiliated companies, were approved by management and performed at the direction of management in the ordinary course of business. In assessing the independence of Willis Towers Watson, the HR Committee considered the factors contained in the applicable SEC and NYSE rules, including the amount and nature of the additional consulting work provided to the Company and concluded that no conflict of interest exists that would prevent Willis Towers Watson from independently advising the HR Committee.
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Corporate Governance Committee
Responsibilities
Number of Meetings in Fiscal 2021: 3
•
Reviews and establishes the process and criteria for the selection of director candidates and recommends director candidates for election to the Board.
Directors who serve on the Committee:
Willard D. Oberton, Chair
James J. Owens
Ajita G. Rajendra
Trudy A. Rautio
•
Reviews and recommends the size and composition of the Board.
•
Reviews and recommends Committee structure including size, composition, and responsibilities of all Board Committees.
•
Reviews and recommends policies and procedures to enhance the effectiveness of the Board, including those in the Corporate Governance Guidelines.
•
Oversees the annual performance evaluation of the Board, its Committees, and management process.
•
Oversees the sustainability of the Company's business operations and practices regarding environmental, social, and political matters.
Corporate Governance Guidelines
Our Board has adopted a set of Corporate Governance Guidelines to assist it in carrying out its oversight responsibilities. These guidelines address a broad range of topics, including director qualifications, director nomination processes, term limits, Board and Committee structure and process, Board evaluations, director education, and conflicts of interest. The complete text of the guidelines is available on our Investor Relations website, ir.donaldson.com, under Corporate Governance - Governance Documents.
Code of Business Conduct and Ethics
All of our directors and employees, including our CEO, CFO, and other senior management, are required to comply with our Code of Conduct to help ensure that our business is conducted in accordance with the highest standards of legal and ethical behavior. Employees are required to bring any violations and suspected violations of the code to the Company's attention through management, the Company’s Compliance Committee, the Company’s legal counsel, or by using our confidential compliance helpline. Our toll-free U.S. compliance helpline number is 888-366-6031. Information on accessing the helpline from our international locations and the full text of our Code of Conduct are available on our Investor Relations website, ir.donaldson.com, under Corporate Governance - Governance Documents.
Board Composition and Qualifications
Our Corporate Governance Committee oversees the process for identifying and evaluating candidates for the Board. Directors should possess the highest personal and professional ethics, integrity and values and be committed to representing the long-term interests of the Company’s stockholders. General and specific guidelines for director selection and qualification standards are detailed in the Corporate Governance Guidelines. The Committee will consider nominations from stockholders under these standards if the nominations are timely received as described in this Proxy Statement.
Director Selection Process
The Bylaws of the Company provide that the Board shall consist of not less than 3 nor more than 15 directors and that the number of directors may be changed from time to time by the affirmative vote of a majority of the directors. The Board has currently established the number of directors constituting the entire Board at 10. Vacancies and newly created directorships resulting from an increase in the number of directors may be filled by a majority of the directors then in office and the directors so chosen will hold office until the next election of the class for which such directors have been chosen and until their successors are elected and qualified. Directors are elected for a term of three years with positions staggered so that approximately one-third of the directors are elected at each Annual Meeting of Stockholders. Based on a recommendation from the Corporate Governance Committee, each year the Board will recommend a slate of directors to be presented for election at the Annual Meeting of Stockholders.The Corporate Governance Committee will consider candidates submitted by members of the Board, director search firms, executives, and our stockholders, and the Committee will review such
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candidates in accordance with our Bylaws, Corporate Governance Guidelines, and applicable legal and regulatory requirements. The Committee’s process includes the consideration of the qualities listed in the Corporate Governance Guidelines, including that directors should possess the highest personal and professional ethics, integrity, and values and be committed to representing the long-term interests of the Company’s stockholders. The Committee reviews and discusses director candidates on a regular basis at its Committee meetings. In identifying and recommending candidates for nomination by the Board as a director of Donaldson, the Committee will consider appropriate criteria, including current or recent experience as a Chairman of a Board, CEO or other senior management, business expertise, and diversity factors. Diversity is meant to be interpreted broadly. It includes race, gender, and national origin and also includes differences of professional experience, global experience, education, and other individual qualities and attributes. The Committee also will consider general criteria such as independence, ethical standards, a proven record of accomplishment, and the ability to provide valuable perspectives and meaningful oversight. Periodically, the Committee will work with one or more search firms to assist in identifying qualified director candidates. Candidates recommended by stockholders are evaluated in accordance with the same criteria as other candidates and recommendations should be submitted by following the same procedures as required to formally nominate a candidate.
Our Bylaws provide that if a stockholder proposes to nominate a candidate at the Annual Meeting of Stockholders, the stockholder must give written notice of the nomination to our Secretary in compliance with the applicable deadline for submitting stockholder proposals for the applicable Annual Meeting. The stockholder’s notice must set forth as to each nominee all information relating to the person whom the stockholder proposes to nominate that is required to be disclosed in solicitations of proxies for election of directors in an election contest, or is otherwise required, in each case pursuant to Regulation 14A under the Securities Exchange Act of 1934, as amended thereunder (including such person’s written consent to being named in the proxy statement as a nominee and to serving as a director if elected). No stockholders submitted director nominations in connection with this year’s meeting.
Executive Sessions and Evaluations
Our independent directors meet in executive session without management present at each Board meeting. Likewise, all Board Committees regularly meet in executive session without management.
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Board Evaluations
The Board recognizes that a routine evaluation process is an essential part of good corporate governance and board effectiveness. The Board and each Committee conducts an annual self-evaluation of their performance, with the following process:
Annual Self-Evaluation Process and Questionnaire
The Corporate Governance Committee reviews the self-evaluation process on a regular basis, including topics to be added to the self-evaluation questionnaires used to obtain feedback from directors. The questionnaires seek to obtain feedback about the Board, the Committees and their leadership in key areas of board practices designed to identify opportunities for improving Board and Committee processes and effectiveness.
Self-Evaluation Feedback
Each director provides feedback on the topics addressed in the questionnaire for the Board and the Committees on which the director serves. The feedback received from individual directors is compiled, without attribution to the individual directors, and organized in a summary report.
Review and Discussion of Summary of Results
The summary of results from the self-evaluation questionnaires is reviewed and analyzed by the Chair of the applicable Committee and the Lead Director, and, in the case of the Board self-evaluation, the Lead Director and the Chairman of the Board. The Board and each Committee then reviews and discusses the summary in executive session without management present. The Chair of each Committee reports back to the full Board on the Committee self-evaluations.
Implement Recommendations
Any recommended process or other improvements resulting from the feedback and discussion are incorporated into the Board or Committee practices.
Communications with Directors
The Company’s compliance helpline is in place for our employees and others to direct their concerns to the Audit Committee, on a confidential and anonymous basis, regarding accounting, internal accounting controls, and auditing matters.
In addition, we have adopted procedures for our stockholders, employees, and other interested parties to communicate directly with the members of our Board. You may communicate by writing to the Chairman of the Board, the Chair of the Audit Committee, the Chair of the Corporate Governance Committee, the Chair of the HR Committee, the independent directors as a group, or the full Board, in the care of the office of the Secretary, Donaldson Company, Inc., MS 101, P.O. Box 1299, Minneapolis, MN 55440-1299.
Written communications about accounting, internal accounting controls, and auditing matters should be addressed to the Chair of the Audit Committee. Please indicate if you would like your communication to be kept confidential from management. The procedures for communication with the Board also are posted on our Investor Relations website, ir.donaldson.com, under Corporate Governance - Governance Documents.
Audit Committee Expertise
In addition to meeting the independence requirements of the NYSE and the SEC, all members of the Audit Committee have been determined by the Board to meet the financial literacy requirements of the NYSE’s
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listing standards. The Board also has designated Andrew Cecere, Trudy A. Rautio, and John P. Wiehoff as Audit Committee financial experts as defined by SEC regulations.
Complaint-Handling Procedures
In accordance with federal law, the Audit Committee has adopted procedures governing the receipt, retention, and treatment of complaints regarding accounting, internal controls, and auditing matters. These procedures include a means for employees to submit concerns on a confidential and anonymous basis through the Company’s compliance helpline.
DIRECTOR COMPENSATION
Annual compensation for our non-employee directors is designed to attract and retain highly qualified leaders and to align with the long-term interests of our stockholders. Our non-employee director compensation is comprised of board retainers, committee fees, and equity awards as defined under the Company's Compensation Plan for Non-Employee Directors ("Non-Employee Director Plan"). Additionally, our non-employee directors are subject to a stock ownership requirement equal to $400,000 and the ownership requirement must be achieved within five years of their election as a director. As of the end of fiscal 2021, each non-employee director who had been a director for five years had met his or her ownership requirement.
Director Compensation Process
The HR Committee assisted the Board in providing oversight on non-employee director compensation by engaging an independent executive compensation consultant to counsel on leading pay practices and governance.
As an independent executive compensation consultant, Willis Towers Watson assisted the HR Committee in the review of non-employee director compensation. The analysis is typically conducted using proxy data from the established peer group of companies outlined in the Benchmarking section of the Compensation Discussion and Analysis.
Given the global pandemic and various economic condition uncertainties, no compensation analysis was completed for non-employee directors for fiscal 2021. All compensation elements remained the same as they were previously set in fiscal 2020.
Director Compensation Program Elements
The non-employee director compensation program is comprised of annual retainers, annual equity awards, Committee member retainers, and Committee chair premiums as highlighted below:
Board Membership Compensation
Fiscal 2021
Annual Board Retainer
$58,000
Annual Equity Value
$140,000
Annual Committee Member Retainers
Audit Committee Member
$12,000
Human Resources Committee Member
$5,000
Corporate Governance Committee Member
$5,000
Annual Committee Chair Premiums (1)
Audit Committee Chair
$10,000
Human Resources Committee Chair
$10,000
Corporate Governance Committee Chair
$10,000
Lead Director Annual Retainer
$25,000
______________
(1) Annual Committee Chair Premiums are incremental to the Annual Committee Member Retainers.
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Annual Board Retainer
Effective January 1, 2021, non-employee director annual retainer is paid on a quarterly basis. Prior to January 1, 2021, annual retainer was processed annually on the first business day following January 1st when the NYSE is open for trading. All directors receive retainer payments in cash unless a director elects, prior to the year the retainer is paid, to defer all or a portion into the Non-Employee Director Plan. Our non-employee director compensation has a higher pay mix in equity versus cash. As a result, we do not believe any portion of the annual retainer needs to be automatically deferred.
New non-employee directors appointed to the Board during the fiscal year will receive a prorated annual retainer based on the effective date of the director’s election to the Board.
Annual Equity Awards
Non-employee directors receive annual equity awards on the first business day following January 1st of each year. The total equity value is divided equally between stock option and restricted stock unit awards. A new non-employee director appointed to the Board during the fiscal year will receive a prorated equity value based on the number of completed months served on the Board for that year.
Stock Options
A stock option award represents 50% of each non-employee director’s total annual equity value. The number of stock options is calculated using the Black-Scholes option pricing model. Each stock option award has a ten-year term and vests over a three-year period in one-third increments beginning on the first anniversary of the grant date.
Restricted Stock Units
A restricted stock unit ("RSU") award represents 50% of each non-employee director’s total annual equity value. The number of RSUs is determined based on the award value divided by the closing stock price on the date of grant. Directors receive dividend equivalent units with any quarterly dividends paid on the Company's common stock. Each RSU award, together with any associated dividend equivalent units, cliff vests 100% on the first anniversary of the grant date.
Deferred Compensation
The Company sponsors a non-qualified deferred compensation plan, as part of the Non-Employee Director Plan, that permits our directors to defer their annual retainers in one or more of the following methods:
•In cash on a deferred basis (deferred cash account); or
•In Company stock on a deferred basis (deferred stock account).
Any deferred cash amount will accrue interest equal to the ten-year Treasury Bond rate. The amounts in a deferred stock account will be credited with any quarterly dividends paid in the Company’s common stock. The Company contributes shares in an amount equal to the deferred stock accounts to a trust and a director is entitled to direct the trustee to vote all shares allocated to the director’s account. The common stock will be distributed to each director following retirement from our Board pursuant to the director’s deferral payment election. The trust assets remain subject to the claims of the Company’s creditors and are governed by the terms and conditions outlined in the trust agreement.
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Fiscal 2021 Director Compensation
The following table outlines the compensation earned by our non-employee directors for the fiscal year ended on July 31, 2021.
Name
Fees Earned or Paid in Cash (1) ($)
Stock
Awards (2)(3)
($)
Option
Awards (4)
($)
Total ($)
Andrew Cecere
52,500
71,396
69,931
193,827
Pilar Cruz
26,250
97,581
69,931
193,762
Michael J. Hoffman
54,750
71,396
69,931
196,077
Douglas A. Milroy
56,250
71,396
69,931
197,577
Willard D. Oberton
73,500
71,396
69,931
214,827
James J. Owens
51,000
71,396
69,931
192,327
Ajita G. Rajendra
51,000
71,396
69,931
192,327
Trudy A. Rautio
—
127,610
69,931
197,541
John P. Wiehoff
—
131,394
69,931
201,325
(1) This column shows the board retainer as well as any applicable committee retainer and/or chair premium for fiscal 2021 that each director has elected to receive in cash or deferred cash. Effective January 1, 2021, Donaldson transitioned from annual to quarterly cash retainer payments. As a result, this column reflects quarterly payments received January 1 through July 31, 2021.
(2) This column represents the aggregate grant date fair value of deferred stock awards and RSUs granted during fiscal 2021 computed in accordance with FASB ASC Topic 718. The grant date fair value of deferred stock awards and RSUs is equal to the closing price of a share of the Company's common stock on the date of grant. The deferred stock awards are comprised of all or a portion of compensation that the directors elected to defer in stock. Also included here are the 1,300 RSUs as part of the annual equity grant. The following table specifies the number of deferred stock awards granted quarterly and RSU awards granted on January 4, 2021 along with the grant date fair value of each award based on the closing market price of the stock on the grant date.
Name
Deferred Stock Awards (#)
Restricted Stock Units (#)
Grant Date Fair Value ($)
Andrew Cecere
—
1,300
71,396
Pilar Cruz
Q1 Retainer - 1/4/2021
159
—
8,732
Q2 Retainer - 4/2/2021
148
—
8,722
Q3 Retainer - 7/2/2021
136
—
8,731
—
1,300
71,396
Michael J. Hoffman
—
1,300
71,396
Douglas A. Milroy
—
1,300
71,396
Willard D. Oberton
—
1,300
71,396
James J. Owens
—
1,300
71,396
Ajita G. Rajendra
—
1,300
71,396
Trudy A. Rautio
Q1 Retainer - 1/4/2021
341
—
18,728
Q2 Retainer - 4/2/2021
318
—
18,740
Q3 Retainer - 7/2/2021
292
—
18,746
—
1,300
71,396
John P. Wiehoff
Q1 Retainer - 1/4/2021
364
—
19,991
Q2 Retainer - 4/2/2021
339
—
19,977
Q3 Retainer - 7/2/2021
312
—
20,030
—
1,300
71,396
26
(3) As of July 31, 2021, each of the non-employee directors had the following number of deferred stock awards and 1,310 RSUs outstanding:
Name
Deferred Stock Awards
Andrew Cecere
2,589
Pilar Cruz
2,211
Michael J. Hoffman
29,653
Douglas A. Milroy
1,466
Willard D. Oberton
14,425
James J. Owens
4,146
Ajita G. Rajendra
19,668
Trudy A. Rautio
10,957
John P. Wiehoff
53,268
(4) This column shows the aggregate grant date fair value of the stock option award granted during fiscal 2021 to our non-employee directors computed in accordance with FASB ASC Topic 718. Refer to Note 13 of the Consolidated Financial Statements in our Annual Report on Form 10-K for fiscal 2021 for our policy and assumptions made in the valuation of share-based payments. A stock option award of 5,600 options was granted to each non-employee director on January 4, 2021, the grant date as defined in the Non-Employee Director Plan. The exercise price for these options was the closing market price of the stock on the grant date.
As of July 31, 2021, each of the non-employee directors had the following number of stock options outstanding:
Name
Exercisable
Unexercisable
Andrew Cecere
73,900
11,600
Pilar Cruz
14,100
11,600
Michael J. Hoffman
84,700
11,600
Douglas A. Milroy
39,300
11,600
Willard D. Oberton
84,700
11,600
James J. Owens
81,100
11,600
Ajita G. Rajendra
99,100
11,600
Trudy A. Rautio
58,900
11,600
John P. Wiehoff
84,700
11,600
27
EXECUTIVE COMPENSATION
Compensation Committee Report
The HR Committee of the Board, acting in its capacity as the Compensation Committee of the Company, has reviewed and discussed the following Compensation Discussion and Analysis with management and, based on such review and discussions, the HR Committee recommended to the Board that the Compensation Discussion and Analysis be included in this Proxy Statement and in our Annual Report on Form 10-K for the fiscal year ended July 31, 2021.
Submitted by the Human Resources Committee
Michael J. Hoffman, Chair
Douglas A. Milroy
James J. Owens
Ajita G. Rajendra
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Compensation Discussion and Analysis
Summary
The Compensation Discussion and Analysis provides information on the Company’s executive compensation program and key elements of compensation awarded for fiscal 2021 to the following Named Executive Officers (“NEOs”) whose compensation is reported in the Summary Compensation Table on page 41:
Tod E. Carpenter, Chairman, President and Chief Executive Officer (“CEO”)
Scott J. Robinson, Senior Vice President and Chief Financial Officer (“CFO”)
Thomas R. Scalf, Senior Vice President, Engine Products
Jeffrey E. Spethmann, Senior Vice President, Industrial Products
Amy C. Becker, Vice President, General Counsel and Secretary
This Compensation Discussion and Analysis should be reviewed in conjunction with the tables and narratives that follow it.
Executive Compensation Program Principles
The HR Committee establishes and administers the Company’s compensation program for its executive officers ("Officers"). Our executive compensation program is designed to support the Company's objective of creating long-term value through increasingly strong total return to stockholders. The key principles of the executive compensation strategy include:
•Aligning compensation to financial measures that balance both the Company’s annual and long-term financial results
•Providing significant portions of total compensation in variable, performance-based programs to focus the attention of our Officers on driving and increasing stockholder value
•Setting target total direct compensation based on an established proxy peer group (as recommended by an independent compensation consultant) and published market survey data
•Establishing high stock ownership requirements for our Officers
•Providing competitive pay, which enables us to attract, retain, reward, and motivate top leadership talent by generally setting compensation elements around the median of the peer group data and size-adjusted general industry survey data
The HR Committee believes the executive compensation program is a critical element for attracting and retaining a strong executive leadership team. The HR Committee also believes that the program design balances revenue and profit in a way that has contributed to the Company’s long history of delivering consistently strong return on invested capital.
Fiscal 2021 Performance Highlights
Fiscal 2021 was another record year for Donaldson despite challenges from the ongoing COVID-19 pandemic, rising raw material costs, and supply chain and logistics disruptions. Our Donaldson team met these challenges head-on, allowing us to continue meeting the needs of our customers. We continued to control what we could in the near term while maintaining our longer-term focus on growth. We invested $68 million in R&D, which is an increase of 11% from fiscal 2020, and $59 million in capital to drive continued innovation, market share gains, and improved manufacturing efficiency.
Our incentive programs for executives are tied to financial metrics based on the Company's performance. The following graphs summarize actual results versus the respective targets. Additional details, including pertinent adjustments, are provided beginning on page 35.
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* Refer to the Annual Incentive section for more information on our financial results pertaining to incentive measures and applicable adjustments.
Our fiscal 2021 results exceeded our target plan as we experienced significantly more robust demand in the second half of fiscal 2021, particularly in our first-fit On-Road and Off-Road Engine Products businesses. We effectively leveraged our fixed costs on higher sales to increase gross margin. We remained vigilant on controlling operating expenses resulting in better-than-expected diluted earnings per share and return on invested capital.
We are committed to innovation, increasing our technology advantage, and expanding into key growth markets. In fiscal 2021, we introduced several new products to the market, including our Rugged Pleat Baghouse Dust Collector, the Ultrapac Smart Dryer, and an expansion of our Filter Minder Connect Monitoring Solution to engine fuel and oil. These new products will help position Donaldson for additional growth in the future. We also invested in people and hired a Vice President of Life Sciences Business Development and a Director of Life Sciences Strategy. These additions will support and enhance our strategic goal to increase our presence in life sciences through targeted acquisitions.
We continue to view returning cash to stockholders through dividends and share repurchases as a priority. For over 66 years, Donaldson has paid a dividend and has increased the dividend every year for the past twenty-five years allowing us to maintain our position in the S&P High-Yield Dividend Aristocrat Index. In fiscal 2021, we paid $107 million in dividends, an increase from $106 million in fiscal 2020. In addition, we repurchased 1.9% of our shares outstanding for $142 million. In total, we returned almost $250 million to stockholders during fiscal 2021.
Our Company purpose - Advancing Filtration for a Cleaner World – continues to shape our determination to be good stewards of capital, generate higher margins on higher sales, and drive greater value for our stockholders.
2020 Say-on-Pay Results and Future Say-on-Pay Votes
A non-binding advisory vote regarding Say-on-Pay at the Company's 2020 annual stockholder meeting resulted in 96% of shares cast in favor of our executive compensation for the NEOs. The HR Committee believes that this strong support by stockholders reinforces our executive compensation philosophy and the structure of our program, and confirms that it is in alignment with the long-term interests of our stockholders. Our Board has determined to provide our stockholders with an annual Say-on-Pay vote.
Benchmarking
The HR Committee assists the Board in providing oversight on executive compensation. The HR Committee reviews and approves our overall executive compensation philosophy, strategy, and policies. As part of the annual review and approval of all compensation for our Officers, the HR Committee takes into account competitive market analysis and recommendations by our CEO and Human Resources Department, and the independent compensation consultant. For more information on the HR Committee, refer to the Corporate Governance - Human Resources Committee section of this Proxy Statement.
Compensation Consultant
The HR Committee has the authority to retain an independent compensation consultant to assist in the analysis of our executive compensation program. The HR Committee is also assisted in performing its duties by our Human Resources Department and seeks input from the CEO on compensation recommendations for the CEO's direct
30
reports. The HR Committee engaged Willis Towers Watson as its executive compensation consultant to advise the HR Committee on matters related to executive compensation for our Officers.
Willis Towers Watson disclosed to the HR Committee other services it provides to the Company, including being engaged by management as the Company’s benefits broker since 2015 through December 31, 2020 (breakout of services provided by Willis Towers Watson is included on page 20). In assessing the independence of Willis Towers Watson, the HR Committee considered the factors contained in the applicable SEC and NYSE rules, including the amount and nature of the additional consulting work provided to the Company, and concluded that no conflict of interest exists that would prevent Willis Towers Watson from independently advising the HR Committee.
Competitive Market
The HR Committee considers a competitive market assessment when establishing executive compensation programs. The annual review entails an evaluation of pay practices and benchmarking of base salary, target annual and long-term incentives, and target total direct compensation for our Officers. The market study conducted by Willis Towers Watson included competitive market 25th, 50th and 75th percentile data for all Officers. Willis Towers Watson reviews Officer compensation recommendations made by management and participates in discussions at the July and September HR Committee meetings regarding those recommendations.
The onset of the COVID-19 global pandemic has impacted many businesses across different industries. Given the uncertainty of the economic environment and our continuous commitment to proactively manage operating expenses, total direct compensation for all Officers of the Company remained unchanged in fiscal 2021.
Company Peer Group
For benchmarking purposes, the HR Committee established a list of peer companies (“Peer Group”) based on size and complexity comparable to Donaldson. Key considerations in establishing, reviewing and updating the Peer Group are:
•Potential peer companies based on Donaldson’s current peer group, companies naming Donaldson as a peer, and ISS and Glass Lewis selected peers; and
•Revenue comparisons, industry considerations and other scope criteria such as global footprint.
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At its July 2021 meeting, the Committee engaged Willis Towers Watson in a review and discussion of the Peer Group. From this meeting, the following changes were approved and the modified Peer Group was used to benchmark fiscal 2022 compensation for our officers.
Peer Group Prior to July 2021
Modified Peer Group Effective July 2021
A. O. Smith Corporation
A. O. Smith Corporation
Removals
Addition
AMETEK, Inc.
AMETEK, Inc.
Briggs & Stratton Corporation
Colfax Corporation
Colfax Corporation
Crane Company
Crane Company
Flowserve Corporation
Enerpac Tool Group Corp.
Graco Inc.
Flowserve Corporation
Hubbell Inc.
Graco Inc.
IDEX Corporation
Hubbell Inc.
ITT Inc.
IDEX Corporation
Kennametal Inc.
ITT Inc.
Lincoln Electric Holdings, Inc.
Kennametal Inc.
Nordson Corporation
Lincoln Electric Holdings, Inc.
Pentair plc
Modine Manufacturing Co.
Regal-Beloit Corporation
Nordson Corporation
Rexnord Corporation
Polaris Inc.
Snap-On Inc.
Regal-Beloit Corporation
SPX Corporation
Rexnord Corporation
The Timken Company
Snap-On Inc.
The Toro Company
SPX Corporation
Watts Water Technologies, Inc.
The Timken Company
Woodward, Inc.
The Toro Company
Watts Water Technologies, Inc.
Woodward, Inc.
Executive compensation information for the Peer Group is limited to individuals identified in those company filings whose positions may or may not correspond to the roles held by, and responsibilities of, our Officers. Therefore, our Peer Group information is not the only source of data the HR Committee utilizes to determine compensation for our Officers. The HR Committee also uses survey data provided by Willis Towers Watson for positions where Peer Group compensation information is insufficient.
32
Executive Compensation Program Elements
The primary elements of our executive compensation program consist of base salary, annual cash incentive, long-term incentives, and benefits. The HR Committee believes each compensation element is supported by the principles described in the Executive Compensation Program Principles section. The following table provides a high-level overview of each element:
Element
Description
Purpose
Fixed Pay
Base Salary
A fixed amount of compensation, paid in cash.
Provides a market competitive pay level for each Officer based on position, scope of responsibility, individual performance, and sustained performance.
Benefits
Benefits package includes, but is not limited to, medical, dental, vision, life, accident, disability insurance, and qualified and non-qualified retirement plans.
Provides competitive benefits and the opportunity for employees to save for retirement. All employees qualify for the same benefits except for the non-qualified plans, which are available to individuals with earnings above the IRS annual compensation limit.
Perquisites
Executive physical assessment.
Provides a holistic preventative approach to health management for our key leadership team to minimize disruption to the Company and protect the interest of our stockholders.
Performance-Based Pay
Annual Cash Incentive
A performance-based, annual incentive that is payable in cash based on achievement of key pre-determined financial goals for the applicable fiscal year financial plan as approved by the Company's Board.
Rewards Officers for their contributions toward the Company’s and business units' achievement of specific goals. This element focuses attention on the Company’s actual financial performance and represents approximately one-fifth to one-third of the performance-based variable component of total compensation.
Stock Options (Long-Term Incentives)
Awards are time-based and vest ratably over three years beginning on the first anniversary of grant date.
Awards are granted annually and represent 50% of the total long-term incentive value.
Aligns the interests of our Officers with those of our stockholders.
Long-Term Compensation Plan (Long-Term Incentives)
Performance-based awards payable in shares of common stock based on achievement of predetermined three fiscal-year financial goals.
Awards are granted annually and represent 50% of the total long-term incentive value.
Aligns a significant portion of each Officer's compensation to deliver long-term financial goals, encourages focus on long-term Company and business unit performance, and promotes retention.
Restricted Stock (Long-Term Incentives)
Awards are not part of the Officers' annual total compensation package and are granted on a discretionary basis based on business needs.
The HR Committee may grant an RSU award as part of the hiring of a new Officer, in recognition of a significant change in roles and responsibilities for an Officer, or as a retention vehicle for a current Officer.
Awards generally vest over three years in one-third increments.
Aligns the interests of our Officers with those of our stockholders.
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Compensation Mix at Target
It is a key principle of our executive compensation program that a significant portion of an Officer’s compensation is performance-based, and the performance-based compensation is proportionally increased based on position level in the Company. Our performance-based awards consist of the annual cash incentive and long-term incentives. Below is the compensation mix at target awarded by the HR Committee for fiscal 2021:
The Company’s financial results directly drive the actual total direct compensation paid to our NEOs. Based on fiscal 2021 Company performance, actual total direct compensation earned for the year was below the target levels established for our NEOs.
Fiscal 2021 Total
Direct Compensation (TDC)
Fiscal 2021 Performance-Based Incentive Plan Payout Achievement
Name
Target TDC (1)
($)
Actual TDC (2)
($)
Actual as % of Target TDC
Annual
Incentive
Plan (3)
Long-Term Compensation Plan (4)
Tod E. Carpenter
6,342,576
4,898,693
77%
174%
0%
Scott J. Robinson
1,974,698
1,673,377
85%
174%
0%
Thomas R. Scalf
1,617,106
1,410,060
87%
185%
0%
Jeffrey E. Spethmann
1,592,356
1,241,948
78%
139%
0%
Amy C. Becker
1,252,819
1,109,945
89%
174%
0%
_______________
(1) Target TDC consists of base salary, target annual cash incentive for fiscal 2021, grant date fair value for the LTCP award for the three-year period ended July 31, 2021, and the grant date fair value of the annual stock option award for fiscal 2021.
(2) Actual TDC consists of earned base salary, annual cash incentive earned for fiscal 2021, LTCP award payout value (based on July 31, 2021 closing stock price) for the three-year period ended July 31, 2021, and the grant date fair value of the annual stock option award for fiscal 2021.
(3) Above target payout based on financial performance for fiscal 2021. Refer to our Annual Incentive section for additional information.
(4) No payout based on financial performance for fiscal 2019-2021. Refer to the Long-Term Incentives section for additional information.
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Base Salary
The HR Committee reviews Officers’ base salaries annually and may adjust them based on market competitiveness and individual performance. The following table outlines fiscal 2021 base salary for our NEOs, whose base salaries remained the same from fiscal 2020 to fiscal 2021.
Name
Fiscal 2021 Base Salary
Fiscal 2020 Base Salary
Increase %
Fiscal 2020 Competitive Market Positioning
Tod E. Carpenter
$1,000,000
$1,000,000
0%
Within a reasonable competitive range
Scott J. Robinson
$520,000
$520,000
0%
Within a reasonable competitive range
Thomas R. Scalf
$470,000
$470,000
0%
Within a reasonable competitive range
Jeffrey E. Spethmann
$455,000
$455,000
0%
Within a reasonable competitive range
Amy C. Becker
$415,000
$415,000
0%
Within a reasonable competitive range
Annual Incentive
Each year, the HR Committee leverages competitive market data to establish the annual cash incentive target opportunities for Officers and to set the target incentive opportunities as a percentage of base salary. Same as fiscal 2020, the individual incentive target opportunity for our NEOs for fiscal 2021 ranged from 60% to 115% of base salary.
Under our annual cash incentive plan, potential payouts range from 0% to 200% of the target incentive opportunity based on financial performance achievements at fiscal year-end.
Performance Goals. Our annual incentive program for Officers is based on three financial measures: net sales, diluted earnings per share (EPS) and return on investment (ROI). All performance measures and associated goals are approved by the HR Committee each year based on the Company's Board-approved financial plan for the applicable fiscal year. Our performance ranges for maximum and threshold levels of net sales and ROI were widened from +/-10% to +/-15% of the targets. This change took into consideration the broader market environment and challenges with forecasting annual financial targets for fiscal 2021 due to the global pandemic and resulting economic conditions. This change aligned net sales and ROI to the same plan design already in place for diluted EPS. As a result of widening the performance ranges, the financial performance target for each measure was established as a single, fixed goal rather than a target range established in prior years. We intend to maintain these plan design changes beyond fiscal 2021 in light of continuing variability in financial forecasting and target settings. Similar to all compensation programs, we will continue to evaluate and modify plan design as appropriate.
Annual incentive awards for Officers with corporate responsibility (Mr. Carpenter, Mr. Robinson, and Ms. Becker) are based on Company net sales, Company diluted EPS and Company ROI. The annual incentive awards for Officers with business segment responsibility (Mr. Scalf and Mr. Spethmann) are based on Company diluted EPS - incentive and their specific business segment results for net sales and ROI - incentive.
For fiscal 2021, our annual incentive plan for Officers was reviewed and approved by the HR Committee at its September 2020 meeting. The plan provided that incentive targets and achievement can exclude items related but not limited to changes in tax laws, accounting rule changes, material restructuring and acquisitions if approved by the HR Committee.
The table below describes performance targets and actual results for fiscal 2021. We concluded the fiscal year with payouts ranging from 139% to 185% of target for the NEOs. The calculated results excluded $10.6 million in restructuring expense, net of tax, that took place in the second quarter and were reported externally as an adjusting item, partially offset by $1.3 million in other net restructuring-related savings and adjustments. Diluted EPS - incentive was calculated as the Company’s consolidated diluted EPS, increased by $0.07 for the net effect of the restructuring and the restructuring-related savings and adjustments. Company, Engine, and Industrial ROI measures were calculated as net earnings for the fiscal year less the net effect of the applicable restructuring and restructuring-related savings and adjustments, net of tax then divided by the average invested capital for the fiscal year which is the total of average debt, stockholders’ equity, and the allowance for doubtful accounts less deferred taxes. The HR committee approved this adjustment for the purpose of determining achievement of our fiscal 2021 net earnings in determining diluted EPS and Company, Engine, and Industrial ROI measures because it believes the restructuring initiatives were appropriate actions to further improve our operating and manufacturing cost structure and are expected to result in future annualized savings and management should not be adversely impacted for taking these actions.
35
Fiscal 2021 Performance
Measures (1)
Weighting
Threshold
Target
Maximum
Actual
Payout Scheme (5)
Company Net Sales
30%
$2.218 billion
$2.609 billion
$3.001 billion
$2.854 billion
162.48%
Company Diluted EPS - Incentive (2)
50%
$1.75
$2.06
$2.37
$2.31
180.65%
Company ROI - Incentive
20%
13.3%
15.6%
17.9%
17.3%
173.91%
Engine Net Sales (3)
30%
$1.481 billion
$1.742 billion
$2.004 billion
$1.958 billion
182.34%
Engine ROI - Incentive (3)
20%
15.2%
17.9%
20.6%
22.0%
200%
Industrial Net Sales (4)
30%
$0.745 billion
$0.877 billion
$1.008 billion
$0.896 billion
114.7%
Industrial ROI - Incentive (4)
20%
16.2%
19.1%
22.0%
17.8%
73.1%
_______________
(1) The HR Committee defined Diluted EPS-Incentive as GAAP diluted EPS and defined ROI-Incentive as net earnings divided by average capital during the period.
(2) The Company Diluted EPS - Incentive measure applied to all of the Officers.
(3) Mr. Scalf's fiscal 2021 annual cash incentive plan was tied to Engine Net Sales and Engine ROI - Incentive.
(4) Mr. Spethmann's fiscal 2021 annual cash incentive plan was tied to Industrial Net Sales and Industrial ROI - Incentive.
(5) Represents payout results prior to applying the respective weighting for each measure.
Calculation Methodology. For each performance measure, a payout multiplier from 0% to 200% of target incentive amount is based on the level of achievement. The overall calculation methodology and payout design are illustrated below.
Target Incentive Award Amount
Financial Performance Payout %
Annual Incentive Payout
X
=
Base Salary
x
Target Incentive Percentage
Net Sales - Incentive Achievement
+
Diluted EPS - Incentive Achievement
+
ROI - Incentive Achievement
↑
↑
↑
Payout Scheme (1)
Payout Scheme (1)
Payout Scheme (1)
x
x
x
30% Measure Weighting
50% Measure Weighting
20% Measure Weighting
____________________
(1) 0% payout if achievement is below threshold performance
40% of target incentive payout if achievement is at threshold performance
100% of target incentive payout if achievement is at target performance
200% of target incentive payout if achievement is at maximum performance
Payout will be interpolated when achievement level is between any of the predetermined performance levels outlined
above.
36
Payouts. Based on the financial performance achievement level for fiscal 2021, actual payouts for our NEOs ranged from 139%-185% of target. The overall annual incentive payment for each NEO is set forth below.
Name
Target Award as a % of Base Salary
Target Award ($)
Actual Payout ($)
Tod E. Carpenter
115%
1,150,000
1,999,272
Scott J. Robinson
75%
390,000
678,014
Thomas R. Scalf
65%
305,500
565,254
Jeffrey E. Spethmann
65%
295,750
412,142
Amy C. Becker
60%
249,000
432,886
Long-Term Incentives
The long-term incentives plan design includes a mix of 50% performance-based awards and 50% non-qualified stock options, which are tied to our common stock to align the interests of our Officers to those of our stockholders. On an annual basis, the HR Committee determines the long-term incentive values for each Officer based on market data provided in the analysis prepared by Willis Towers Watson.
During fiscal 2021, the following long-term incentive awards were granted to our NEOs:
Name
Long-Term Compensation Plan Award (Target Shares)
Stock Option Award (Shares)
Tod E. Carpenter
41,300
187,000
Scott J. Robinson
10,300
46,800
Thomas R. Scalf
8,100
36,900
Jeffrey E. Spethmann
8,100
36,900
Amy C. Becker
5,700
25,800
The Long-Term Compensation Plan ("LTCP") awards for the fiscal 2021-2023 performance cycle (August 1, 2020 through July 31, 2023) were approved at the September 2020 HR Committee meeting. The annual stock option awards were granted on September 24, 2020, vest ratably over three years, and have an exercise price of $46.06, the closing stock price on the date of the grant.
Long-Term Compensation Plan. Our LTCP links a significant portion of the pay-at-risk component of our Officers' total compensation to the achievement of predetermined levels of the Company's long-term financial performance. The LTCP award represents approximately half of the total long-term incentive value. Each award measures performance over a three fiscal-year period, and a new three-year performance cycle is established annually. The payout is based on the attainment of predetermined financial performance goals with earning opportunities ranging from 0% to 200% of the target award value. This award is paid out in Company stock to further strengthen the alignment between the interests of our Officers and those of our stockholders.
Based on competitive market data, the HR Committee establishes new awards, including the financial performance objectives, the award matrix, and payout targets (the number of performance units), for our Officers annually. The target number of performance units is based on that award value divided by the Company's closing stock price on the date of grant.
The LTCP utilizes two performance measures that the HR Committee believes are key to the creation of stockholder value: growth in net sales and ROI. These targets are approved by the HR Committee at the beginning of each performance cycle based on a three-year growth projection. The HR Committee believes it is a key objective for the Company to maintain a certain level of ROI for our stockholders. The ROI threshold performance level must be achieved to deliver a payout. Therefore, a payout range between 10% and 50% of target is available based on achievement of predetermined threshold ROI results and below threshold attainment for net sales.
The LTCP performance measures and financial targets are approved by the HR Committee at the beginning of each performance cycle. The performance results may be subject to certain adjustments, depending on their materiality or otherwise as determined appropriate by the HR Committee. For the fiscal 2019-2021 performance cycle ended July 31, 2021, the Company ROI - Incentive result was adjusted for the impact of the Tax Cuts and Jobs Act of 2017
37
(the "Tax Act") and for the lease accounting rule change. The performance targets and actual achievements, which resulted in no payouts, are set forth below:
Fiscal 2019-2021 Performance Measures
Target
Actual
Payout Achievement
Company Net Sales - Incentive
$9,484,654
$8,280,577
0.0%
Company ROI - Incentive
21.8%
17.0%
Stock Options. The HR Committee grants non-qualified stock option awards to our Officers annually. Stock options represent approximately one-half of the long-term incentive value as approved by the HR Committee. Each stock option award has a ten-year term and vests over three years in one-third increments beginning on the first anniversary of the grant date. Stock options can provide compensation when they vest and the market price exceeds the exercise price, which is the market closing price on the date of the grant.
Restricted Stock Units. Donaldson may grant RSUs to Officers on a limited basis in connection with a competitive hiring offer, recognition of a significant change in roles and responsibilities, and/or as a retention vehicle. RSU awards generally vest over three years in one-third increments beginning on the first anniversary of the grant date. Award recipients are eligible to accrue dividend equivalent units during the vesting period. All dividend equivalent units are subject to the same vesting condition as the underlying RSUs. None of the NEOs received an RSU award in fiscal 2021.
Benefits
We provide a competitive total rewards program to our Officers, including indirect compensation such as health and welfare benefits and retirement benefits. The following benefits are provided to our Officers.
Health and Welfare Benefits. Our U.S. Officers participate in the same health and welfare programs as all other Company U.S. salaried employees.
Retirement Benefits. Our U.S. Officers participate in the following retirement plans, which are provided to most other Company U.S. salaried employees:
•Retirement Savings and Employee Stock Ownership Plan is a defined contribution plan designed to meet the requirements of a qualified plan under ERISA and the Internal Revenue Code and to encourage our employees to save for retirement. All U.S. employees are eligible to participate in this plan. Eligible participants can contribute up to 50% of their total cash compensation (within the IRS annual deferral limits) on a pretax or after-tax basis. Most participants are eligible for a Company match and an annual Company contribution. The Company match is 100% of the first 3% of compensation that a participant contributes plus 50% of the next 2% of compensation that a participant contributes. The Company annual contribution equals 3% of a participant's total compensation.
•Salaried Employees’ Pension Plan is a defined benefit pension plan that provides retirement benefits to eligible U.S. employees through a cash balance benefit. It is designed to meet the requirements of a qualified plan under ERISA and the Internal Revenue Code. See the Pension Benefits Table and narrative for more information on this plan. Effective August 1, 2016, employees no longer accrue Company contribution credits under the plan.
Executive Benefits. The Company also provides the following benefit plans to our Officers to compete for key executive talent:
•Deferred Compensation and 401(k) Excess Plan
•Excess Pension Plan (as of August 1, 2016, employees no longer accrue Company contribution credits)
For details on these plans, refer to the Pension Benefits Table and narrative and the Non-Qualified Deferred Compensation Table and narrative.
Perquisites
We provide the following benefits to our Officers to enhance competitive advantage for the organization as well as to minimize business disruptions.
Executive Education. Select Officers leading major business segments or functions are eligible for selection to participate in an advanced management program as an important tool to further develop top leadership talent. Executive education offers our Officers comprehensive training and enhances knowledge that can be translated into
38
new organizational capabilities. This type of leadership development is also aimed at fostering employee engagement and increasing our talent pipeline.
Executive Physical. All Officers are eligible for an annual executive physical with an approximate value of $5,000 to cover a health and wellness assessment. The purpose of this program is to provide our key leadership team with a holistic preventative approach to health management to minimize disruption to the Company and protect the interest of our stockholders.
Except for these annual executive physical and executive education programs, we do not offer any other perquisites to executives that are not available to our employees.
Change in Control Agreements
The Company has entered into a "double trigger" Change in Control Agreement (“CIC Agreement”) with each of our Officers. Other than the CIC Agreements, we do not have any employment contracts with our NEOs. The change in control arrangements are designed to:
•Allow our Officers to take actions in the best interests of our stockholders without the personal distraction that could arise in connection with an anticipated or actual change in control
•Provide for a stable work environment by alleviating the financial impact of termination of employment
•Assure that we will have the continued dedication of our Officers by diminishing the loss of key leaders that may occur as a result of personal uncertainties and risks
Additional information regarding our CIC Agreement is provided in the “Potential Payments Upon Termination or Change in Control” section beginning on page 46.
Executive Incentive Compensation Clawback Policy
In July 2019, the Company formalized and adopted its current clawback policy. All annual and long-term incentive awards held by Officers are subject to forfeiture and/or recoupment in the event of a financial restatement due to material noncompliance of the Company with financial reporting requirements or if the HR Committee determines that the Officer has engaged in certain misconduct in accordance with the terms of the policy.
Stock Ownership Requirements
The HR Committee has established above-market stock ownership requirements for our Officers. This requirement links a significant portion of their personal holdings to the Company’s long-term success and further aligns Officers' interests to those of our stockholders. The stock ownership is defined based on common market practice by our peer group and companies of similar size. Our requirement levels remain unchanged from the prior year.
Position
Donaldson Stock Ownership Requirement
Common Market Practice on Stock Ownership Requirement
CEO
10 times base salary
5 times base salary
CFO & Senior Vice Presidents
5 times base salary
3 times base salary
Vice Presidents
3 times base salary
1 time base salary
39
The HR Committee defines ownership as follows:
•All shares of Company stock owned by an Officer;
•Unvested restricted stock less assumed tax withholding rate; and
•In-the-money vested (unexercised) stock options less the exercise cost and assumed tax withholding rate. In-the-money stock options are included to ensure that our Officers are provided with the greatest upside potential and downside accountability to our stock price.
Officers are expected to meet their ownership requirement within five years of being named an Officer for one of the position levels outlined above. As of the end of fiscal 2021, all NEOs have satisfied their stock ownership requirement.
Stock Hedging and Pledging Policy
The Company's Hedging and Pledging Policy prohibits the Company’s directors and Officers from engaging in a hedge of Company stock, which includes any instrument or transaction through which the director or Officer offsets or reduces exposure to the risk of price fluctuations in Company stock. The policy does not restrict hedging by non-Officer employees or by designees of directors or Officers, or hedging securities indirectly owned. The policy also prohibits pledges of Company stock (e.g., as collateral for a loan or by holding Company securities in a margin account) by directors or Officers.
Tax Considerations
Section 162(m) of the Internal Revenue Code imposes a limit of $1 million in compensation per year on the amount public companies may deduct with respect to certain executive officers. Prior to the Tax Act, the Company was able to deduct most of its performance-based executive compensation pursuant to an exception that was repealed by the Tax Act. While the Tax Act significantly reduces the amount of compensation we can deduct under Section 162(m), our performance-based programs remain central to our compensation program and the HR Committee continues to believe that stockholder interests are best served if its discretion and flexibility in structuring and awarding compensation is not restricted even though some compensation awards may have resulted in the past, and are expected to result in the future, in non-deductible compensation expense to the Company.
The HR Committee designs and administers our equity compensation, our non-qualified deferred compensation, and CIC Agreements to be in compliance with Section 409A, the federal tax rules affecting non-qualified deferred compensation.
Compensation Risk Analysis
The Company has reviewed and assessed the risks arising from its compensation plans. We determined that our compensation programs, policies, and practices for our employees are not likely to have a material adverse effect on the Company. In making this determination, we took into account the compensation mix for our employees along with the various risk control features of our programs, including balanced performance targets, stock ownership guidelines, and appropriate incentive caps.
40
Summary Compensation Table
The following table summarizes compensation awarded to or earned by individuals who served as Chief Executive Officer and Chief Financial Officer during fiscal 2021 and each of the other three most highly compensated Officers who served in such capacities as of July 31, 2021.
Name and Principal Position
Year
Salary (1)
($)
Stock
Awards (2)
($)
Option
Awards (3)
($)
Non-Equity
Incentive
Plan
Compensation (4)
($)
Change in
Pension
Value and Non-Qualified Deferred Compensation Earnings (5)
($)
All Other
Compensation (6)
($)
Total ($)
Tod E. Carpenter
2021
1,000,000
1,902,278
1,899,421
1,999,272
19,098
58,881
6,878,950
Chairman, President and
2020
1,033,654
2,007,629
1,975,495
269,429
83,788
113,234
5,483,229
Chief Executive Officer
2019
970,192
2,293,155
2,069,541
673,215
85,893
178,392
6,270,388
Scott J. Robinson
2021
520,000
474,418
475,363
678,014
—
48,611
2,196,406
Senior Vice President and
2020
536,154
500,617
493,321
91,371
—
142,530
1,763,993
Chief Financial Officer
2019
491,923
589,335
514,098
235,390
—
47,067
1,877,813
Thomas R. Scalf
2021
470,000
373,086
374,806
565,254
3,358
44,007
1,830,511
Senior Vice President,
2020
486,154
397,397
389,347
108,363
134,389
47,189
1,562,839
Engine Products
2019
456,154
466,800
406,006
153,770
108,022
144,533
1,735,285
Jeffrey E. Spethmann
2021
455,000
373,086
374,806
412,142
832
39,547
1,655,413
Senior Vice President,
2020
469,615
397,397
389,347
69,290
17,332
48,025
1,391,006
Industrial Products
2019
432,308
466,800
406,006
196,863
14,436
59,422
1,575,835
Amy C. Becker
2021
415,000
262,542
262,059
432,886
4,233
39,181
1,415,901
Vice President, General
2020
429,038
278,694
273,207
58,337
80,861
41,178
1,161,315
Counsel and Secretary
2019
401,250
326,760
284,731
139,822
67,774
57,569
1,277,906
_____________
(1) This column represents base salary earned by the NEOs for the reported fiscal years. The amounts reflect any applicable cash compensation deferred at the election of the NEOs under the Deferred Compensation and 401(k) Excess Plan. For more information on the Deferred Compensation and 401(k) Excess Plan, see the Non-Qualified Deferred Compensation section.
(2) This column represents the aggregate grant date fair value of performance-based stock awards granted during the fiscal year under our Long-Term Compensation Plan for our NEOs and does not reflect compensation actually received by the NEOs. The performance award grant date fair value is based on the outcome of the performance conditions at the target payout under each award included in the column. The aggregate grant date fair value is computed in accordance with FASB ASC Topic 718. Assuming achievement of the maximum 200% of target performance, the value of the Long-Term Compensation Plan awards for the fiscal 2021-2023 cycle would be: Mr. Carpenter, $3,804,566; Mr. Robinson, $948,836; Mr. Scalf, $746,172; Mr. Spethmann, $746,172; and Ms. Becker, $525,084.
Refer to Note 13 of the Consolidated Financial Statements in our Annual Report on Form 10-K for fiscal 2021 for our policy and assumptions made in the valuation of share-based payments.
(3) This column represents the aggregate grant date fair value of stock option awards granted during the fiscal year under the Company’s 2019 Master Stock Incentive Plan. These amounts were calculated in accordance with FASB ASC Topic 718. Refer to Note 13 of the Consolidated Financial Statements in our Annual Report on Form 10-K for fiscal 2021 for our policy and assumptions made in the valuation of share-based payments. The grant price for annual stock option awards was the closing stock price on the date of grant.
(4) This is the amount earned under our Annual Cash Incentive Plan as described in the Compensation Discussion and Analysis. Our NEOs can elect to defer all or a portion of their annual cash incentive to the Deferred Compensation and 401(k) Excess Plan.
(5) This column includes the annual change, if positive on an aggregate basis, in the value of our NEOs' pension benefits for the following plans:
•Salaried Employees’ Pension Plan
•Excess Pension Plan
41
(6) The All Other Compensation amounts for fiscal 2021 included the following:
Name
Retirement Contributions (a) ($)
Life
Insurance (b) ($)
Restricted
Stock
Dividend
($)
Executive
Physical (c)
($)
Total ($)
Tod E. Carpenter
50,660
3,564
—
4,657
58,881
Scott J. Robinson
43,596
1,865
3,150
—
48,611
Thomas R. Scalf
41,027
1,865
—
1,115
44,007
Jeffrey E. Spethmann
37,225
2,322
—
—
39,547
Amy C. Becker
34,076
2,322
—
2,783
39,181
______________
a.This includes the Company match to the Retirement Savings and Employee Stock Ownership Plan as well as the
Deferred Compensation and 401(k) Excess Plan.
b.The imputed income on the Company-provided basic life insurance in excess of $50,000.
c.The imputed income for health assessments that are not covered through regular medical insurance offered by the
Company.
42
Fiscal 2021 Grants of Plan-Based Awards Table
This table provides information regarding all plan-based awards granted to our NEOs during fiscal 2021 as follows:
•Fiscal 2021 annual cash incentive pursuant to the Annual Cash Incentive Plan;
•Stock awards pursuant to the Long-Term Compensation Plan for the three-year performance cycle
(fiscal 2021-2023); and
•Annual stock options granted pursuant to the 2019 Master Stock Incentive Plan during fiscal 2021.
Estimated Future Payouts Under Non-Equity Incentive Plan
Awards (1)
Estimated Future Payouts Under Equity Incentive Plan Awards (2)
All Other Stock Awards: Number of Shares of Stock or Units (#)
All Other Option Awards: Number of Securities Underlying Options (#)
Exercise or Base Price of Option Awards ($/Sh)
Grant Date Fair Value of Stock and Option Awards ($)
Name and Award Type
Grant Date
Threshold ($)
Target ($)
Maximum ($)
Threshold (#)
Target (#)
Maximum (#)
Tod E. Carpenter
Annual Cash Incentive
460,000
1,150,000
2,300,000
Stock Awards
9/24/2020
4,130
41,300
82,600
1,902,278
Annual Stock Option (3)
9/24/2020
187,000
46.06
1,899,421
Scott J. Robinson
Annual Cash Incentive
156,000
390,000
780,000
Stock Awards
9/24/2020
1,030
10,300
20,600
474,418
Annual Stock Option (3)
9/24/2020
46,800
46.06
475,363
Thomas R. Scalf
Annual Cash Incentive
122,200
305,500
611,000
Stock Awards
9/24/2020
810
8,100
16,200
373,086
Annual Stock Option (3)
9/24/2020
36,900
46.06
374,806
Jeffrey E. Spethmann
Annual Cash Incentive
118,300
295,750
591,500
Stock Awards
9/24/2020
810
8,100
16,200
373,086
Annual Stock Option (3)
9/24/2020
36,900
46.06
374,806
Amy C. Becker
Annual Cash Incentive
99,600
249,000
498,000
Stock Awards
9/24/2020
570
5,700
11,400
262,542
Annual Stock Option (3)
9/24/2020
25,800
46.06
262,059
_______________
(1) The Threshold, Target, and Maximum represent the range of potential payments for fiscal 2021 under the Annual Cash Incentive Plan described in the Compensation Discussion and Analysis based on the NEOs’ base salary as of July 31, 2021. The threshold amount reflects payment at threshold performance achievement across all applicable financial goals. The amount actually earned and paid out is based on the attainment of pre-established performance goals and is reflected in the Summary Compensation Table.
(2) The Threshold, Target, and Maximum represent the range of payments under the Long-Term Compensation Plan described in the Compensation Discussion and Analysis. The amounts in these columns reflect shares of stock and are based on the attainment of pre-established three fiscal-year performance goals.
(3) The annual stock option awards were granted to our NEOs on September 24, 2020 as described in the Compensation Discussion and Analysis section. These grants were approved by the HR Committee at its September 2020 meeting. All options were granted with an exercise price equal to the closing stock price of the Company’s common stock on the date of the grant and vest in three equal annual installments beginning on the first anniversary of the grant date.
43
Outstanding Equity Awards at 2021 Fiscal Year-End
The following table summarizes the equity awards held by our NEOs as of the last day of fiscal 2021.
Option Awards
Stock Awards
Name
Grant Date
Number of Securities Underlying Unexercised Options Exercisable (#)
Number of Securities Underlying Unexercised Options Unexercisable(1) (#)
Option Exercise Price ($)
Option Expiration Date
Number of Shares of Stock or Units that Have Not Vested (#)
Market Value of Shares or Units of Stock that Have Not Vested ($)
Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights that Have Not Vested (#)
Equity Incentive Plan Awards: Market Value of Unearned Shares, Units or Other Rights that Have Not Vested (2)
($)
Tod E. Carpenter
Stock Options
12/7/2012
24,500
—
33.58
12/7/2022
12/9/2013
23,500
—
42.07
12/9/2023
4/1/2014
20,000
—
42.68
4/1/2024
12/5/2014
54,000
—
38.78
12/5/2024
1/30/2015
55,000
—
36.56
1/30/2025
12/17/2015
160,500
—
28.00
12/17/2025
12/16/2016
166,500
—
42.72
12/16/2026
9/22/2017
150,500
—
45.43
9/22/2027
9/21/2018
101,333
50,667
59.18
9/21/2028
9/26/2019
59,534
119,066
51.61
9/26/2029
9/24/2020
—
187,000
46.06
9/24/2030
Performance Shares
8/1/19 - 7/31/22
38,900
2,574,791
8/1/20 - 7/31/23
41,300
2,733,647
Scott J. Robinson
Stock Options
12/17/2015
24,000
—
28.00
12/17/2025
12/16/2016
37,000
—
42.72
12/16/2026
9/22/2017
37,600
—
45.43
9/22/2027
9/21/2018
26,000
13,000
59.18
9/21/2028
9/26/2019
14,867
29,733
51.61
9/26/2029
9/24/2020
—
46,800
46.06
9/24/2030
Performance Shares
8/1/19 - 7/31/22
9,700
642,043
8/1/20 - 7/31/23
10,300
681,757
Thomas R. Scalf
Stock Options
12/9/2011
4,000
—
34.88
12/9/2021
12/7/2012
7,000
—
33.58
12/7/2022
12/9/2013
10,500
—
42.07
12/9/2023
12/5/2014
26,000
—
38.78
12/5/2024
12/17/2015
29,500
—
28.00
12/17/2025
12/16/2016
28,500
—
42.72
12/16/2026
9/22/2017
25,800
—
45.43
9/22/2027
9/21/2018
20,533
10,267
59.18
9/21/2028
9/26/2019
11,734
23,466
51.61
9/26/2029
9/24/2020
—
36,900
46.06
9/24/2030
Performance Shares
8/1/19 - 7/31/22
7,700
509,663
8/1/20 - 7/31/23
8,100
536,139
44
Option Awards
Stock Awards
Name
Grant Date
Number of Securities Underlying Unexercised Options Exercisable (#)
Number of Securities Underlying Unexercised Options Unexercisable(1) (#)
Option Exercise Price ($)
Option Expiration Date
Number of Shares of Stock or Units that Have Not Vested (#)
Market Value of Shares or Units of Stock that Have Not Vested ($)
Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights that Have Not Vested (#)
Equity Incentive Plan Awards: Market Value of Unearned Shares, Units or Other Rights that Have Not Vested (2)
($)
Jeffrey E. Spethmann
Stock Options
2/18/2013
7,500
—
37.60
2/18/2023
12/9/2013
10,500
—
42.07
12/9/2023
12/5/2014
12,000
—
38.78
12/5/2024
12/17/2015
13,500
—
28.00
12/17/2025
4/4/2016
10,000
—
31.35
4/4/2026
12/16/2016
24,000
—
42.72
12/16/2026
9/22/2017
25,800
—
45.43
9/22/2027
9/21/2018
20,533
10,267
59.18
9/21/2028
9/26/2019
11,734
23,466
51.61
9/26/2029
9/24/2020
—
36,900
46.06
9/24/2030
Performance Shares
8/1/19 - 7/31/22
7,700
509,663
8/1/20 - 7/31/23
8,100
536,139
Amy C. Becker
Stock Options
12/9/2011
6,000
—
34.88
12/9/2021
12/7/2012
3,500
—
33.58
12/7/2022
12/6/2013
3,000
—
42.05
12/6/2023
12/5/2014
14,500
—
38.78
12/5/2024
12/17/2015
18,500
—
28.00
12/17/2025
12/16/2016
19,000
—
42.72
12/16/2026
9/22/2017
21,500
—
45.43
9/22/2027
9/21/2018
14,400
7,200
59.18
9/21/2028
9/26/2019
8,234
16,466
51.61
9/26/2029
9/24/2020
—
25,800
46.06
9/24/2030
Performance Shares
8/1/19 - 7/31/22
5,400
357,426
8/1/20 - 7/31/23
5,700
377,283
_______________
(1) Stock options have a ten-year term and vest in three equal annual installments beginning on the first anniversary of the grant date. The vesting dates for options unexercisable as of July 31, 2021 are as follows:
45
Stock Options Vesting
September
September
September
Name
Grant Date
2021
2022
2023
Tod E. Carpenter
9/21/2018
50,667
9/26/2019
59,533
59,533
9/24/2020
62,334
62,333
62,333
Scott J. Robinson
9/21/2018
13,000
9/26/2019
14,866
14,867
9/24/2020
15,601
15,600
15,599
Thomas R. Scalf
9/21/2018
10,267
9/26/2019
11,733
11,733
9/24/2020
12,301
12,300
12,299
Jeffrey E. Spethmann
9/21/2018
10,267
9/26/2019
11,733
11,733
9/24/2020
12,301
12,300
12,299
Amy C. Becker
9/21/2018
7,200
9/26/2019
8,233
8,233
9/24/2020
8,601
8,600
8,599
(2) These amounts represent the Target payout for the performance-based stock awards pursuant to the Long-Term Compensation Plan as described in the Compensation Discussion and Analysis section. The market value is calculated using the closing price of the Company's common stock on the NYSE at the end of fiscal 2021.
Fiscal 2021 Option Exercises and Stock Vested Table
The following table summarizes information on stock option awards exercised during fiscal 2021, the Long-Term Compensation Plan payouts for the cycle ending July 31, 2021, and restricted stock awards that vested during fiscal 2021 for our NEOs. For stock options, the value realized is based on the difference between the market price of our common stock at exercise and the exercise price. For stock awards, the value realized on vesting is based on the market price of our common stock at vesting.
Option Awards
Stock Awards
Name
Number of Shares Acquired on Exercise (#)
Value Realized on Exercise (1) ($)
Number of Shares Acquired on Vesting (#)
Value Realized on Vesting (2) ($)
Tod E. Carpenter
39,000
958,881
—
—
Scott J. Robinson
—
—
7,500
410,475
Thomas R. Scalf
1,000
25,430
—
—
Jeffrey E. Spethmann
—
—
—
—
Amy C. Becker
6,000
145,800
—
—
_______________
(1) Amount reported represents the market price of our common stock on the exercise date, less the exercise price,
multiplied by the number of shares exercised.
(2) Amount reported represents the closing price of our common stock as of the vesting date multiplied by the number
of shares acquired on vesting.
Pension Benefits
The Company provides pension benefits to our U.S. Officers through the following plans:
•Salaried Employees’ Pension Plan
•Excess Pension Plan
46
Salaried Employees’ Pension Plan
The Salaried Employees’ Pension Plan is a defined benefit plan that provides cash balance retirement benefits to eligible employees. The Company contribution credits vary with service, age, and compensation. A participant’s benefit is 100% vested after three years of service. At retirement or termination, a participant who has a vested benefit can receive a distribution in the form of a lump sum or an actuarially equivalent annuity.
Effective August 1, 2016, employees no longer accrue Company contribution credits under the plan. Participants' cash balances continue to increase annually with interest credits. An employee’s account earns interest each year based on the average yield on one-year Treasury Constant Maturities during the month of June prior to the plan year plus 1%. This is the interest crediting rate. The minimum annual interest crediting rate is 4.83%.
Excess Pension Plan
The Excess Pension Plan mirrors the Salaried Employees’ Pension Plan. This plan is an unfunded, non-qualified plan that primarily provides retirement benefits that cannot be paid under the Salaried Employees’ Pension Plan due to the Internal Revenue Code limitations on qualified plans for compensation and benefits. Vested benefits are paid out of this plan on or after termination or retirement in up to 20 annual installments or a lump sum according to elections made by the participant in accordance with applicable IRS regulations.
Same as the Salaried Employees’ Pension Plan, employees no longer accrue Company contribution credits under this plan effective August 1, 2016.
Fiscal 2021 Pension Benefits
The following table summarizes information with respect to pension plans for each eligible NEO.
Name
Plan Name
Number of Years of Credited Service (#)
Present Value of Accumulated Benefit(1) ($)
Payments During Last Fiscal Year ($)
Tod E. Carpenter
Salaried Employees’ Pension Plan
20
697,339
—
Excess Pension Plan
20
477,951
—
Scott J. Robinson (2)
Salaried Employees’ Pension Plan
—
—
—
Excess Pension Plan
—
—
—
Thomas R. Scalf
Salaried Employees’ Pension Plan
27
762,898
—
Excess Pension Plan
27
161,773
—
Jeffrey E. Spethmann
Salaried Employees’ Pension Plan
3
98,705
—
Excess Pension Plan
3
34,264
—
Amy C. Becker
Salaried Employees’ Pension Plan
19
591,254
—
Excess Pension Plan
19
41,271
—
_______________
(1) The present value of the accumulated benefit for the Salaried Employees’ Pension Plan and the Excess Pension Plan was determined by projecting the July 31, 2021 cash balance amounts to age 65 using a 5.0% interest credit rate and discounting it using a 2.49% interest rate.
The actual accrued balances as of the end of fiscal 2021 are reflected in the table below. For additional assumptions used in this calculation, refer to Note 14 of the Consolidated Financial Statements in our Annual Report on Form 10-K for fiscal 2021.
Name
Salaried Employees’ Pension Plan ($)
Excess Pension Plan ($)
Tod E. Carpenter
652,450
447,185
Scott J. Robinson
—
—
Thomas R. Scalf
598,947
127,007
Jeffrey E. Spethmann
80,356
27,895
Amy C. Becker
484,267
33,803
(2) Mr. Robinson was hired after August 1, 2013 and, therefore, is not eligible to participate in our Salaried Employee's Pension Plan or the Excess Pension Plan.
47
Non-Qualified Deferred Compensation
U.S. Officers are eligible to defer the following compensation through the Deferred Compensation and 401(k) Excess Plan ("Deferred Comp Plan"):
•Up to 75% of base salary
•Up to 100% of annual cash incentive
•Up to 100% of the LTCP award
•Up to 25% of compensation in excess of the qualified plan compensation limits ($285,000 for 2020 and $290,000 for 2021)
Prior to calendar 2020, participants were able to allocate the deferrals of base salary and annual cash incentive to be credited with a fixed rate of return (as approved by the HR Committee) equal to the ten-year Treasury Bond rate or to one or more investment funds.
Effective January 1, 2020, participants are only able to allocate the deferrals of base salary and annual cash incentive to one or more investment funds. Several mutual fund investments are available, and funds may be reallocated among the investment alternatives at any time. Some of the funds mirror the funds utilized in our Retirement Savings and Employees Stock Ownership Plan. These amounts are funded through a non-qualified “rabbi” trust.
All LTCP awards are funded through a non-qualified “rabbi” trust and paid out in stock. These deferrals earn quarterly dividends that are paid in the Company’s common stock.
Payments are made under these plans in the form of a lump sum or annual installments. Prior to calendar 2020, participants could elect annual installments up to 20 years. Effective January 1, 2020, annual installment distributions can be elected for up to 10 years. The deferral elections and payment elections are made in accordance with the timing requirements of applicable IRS regulations.
The following table summarizes participation of our NEOs in our Deferred Comp Plan.
Fiscal 2021 Non-Qualified Deferred Compensation
Name
Executive Contributions in Last FY (1) ($)
Registrant Contributions in Last FY (2) ($)
Aggregate Earnings in Last FY ($)
Aggregate Withdrawals/ Distributions ($)
Aggregate Balance at Last FYE (3)
($)
Tod E. Carpenter
—
32,187
493,646
—
1,794,398
Scott J. Robinson
16,818
22,846
29,836
—
171,249
Thomas R. Scalf
35,993
21,258
142,761
—
591,718
Jeffrey E. Spethmann
64,825
17,939
84,651
—
414,736
Amy C. Becker
35,647
14,188
151,514
—
666,842
______________
(1) Includes amounts in 401(k) excess contributions for all NEOs and the following deferrals reported as part of each NEO's salary
and non-equity incentive plan compensation in the Summary Compensation Table:
•$10,846 deferred base salary and $10,836 deferred bonus for Mr. Scalf
•$22,750 deferred base salary and $6,929 deferred bonus for Mr. Spethmann
•$5,834 deferred bonus for Ms. Becker
(2) This reflects the Company match for any applicable deferred salary, deferred annual incentive, and 401(k) Excess contributions.
These amounts are reported under All Other Compensation in the Summary Compensation Table.
(3) A portion of the aggregated balances shown above were reported as salary, annual incentive compensation, and/or all other
compensation in the Summary Compensation Table for previous years: Mr. Carpenter, $499,644; Mr. Robinson, $75,446;
Mr. Scalf, $181,668; Mr. Spethmann, $189,698; Ms. Becker, $228,032.
48
Potential Payments Upon Termination or Change in Control
Our Officers are covered by CIC Agreements and stock plan award agreements that govern key payments and benefits in the event of a termination of employment. The following discussion highlights applicable compensation and benefit that would be provided under different termination scenarios.
Termination Absent a Change in Control
We have no formal employment agreements or severance agreements outside of a change in control that provides additional payments to an Officer in the event of a termination of employment, including voluntary termination, termination for cause, involuntary termination, death or disability. Upon a termination, an Officer would be entitled to receive the same benefits and payments available to our broad-based, salaried employee group as specified in the plan document of each applicable program.
Retirement
Certain of our compensation programs provide certain benefits when Officers qualify for "retirement," which is defined as either being age 55 or being age 55 with at least five years of service. The following benefits apply in these retirement scenarios:
•An annual cash incentive payment at the end of the applicable fiscal year would be prorated based on time worked.
•Outstanding stock option awards continue to vest in accordance with the terms of the award agreement.
•Outstanding LTCP awards would be prorated based on time worked and payments would be processed at the end of the three-year performance cycle according to the Company's performance results.
•Outstanding restricted stock awards would be prorated based on time worked.
Involuntary Termination
In the event of an involuntary termination not for cause, the HR Committee has sole discretion to determine the amount, if any, of severance payments and benefits that will be offered to an Officer. We have no formal employment agreements with our Officers and they are not covered by our Company Severance Plan. Under our Severance Plan for U.S. salaried employees, the Company generally pays severance equal to one week of base salary for each year of service up to a maximum of 26 weeks (a minimum of 8 weeks for director level) and a target incentive prorated for full months actively employed. We generally pay for continued coverage for elected medical and dental benefits for a period of one or two months based on years of service.
Upon involuntary termination, the following would apply:
•Outstanding vested stock options must be exercised within one month of termination and unvested stock options would be forfeited.
•Outstanding restricted stock awards would be forfeited.
•Outstanding LTCP awards that are still within the three-year performance cycle would be forfeited.
Death
In the event of the death of an Officer, the following would apply:
•An annual cash incentive payment at the end of the applicable fiscal year would be prorated based on time worked.
•Outstanding vested stock options become exercisable by the named beneficiary for a period of 36 months following the death and unvested stock options would be forfeited.
•Outstanding restricted stock awards would be prorated based on time worked.
•Outstanding LTCP awards would be prorated based on time worked and payments would be processed at the end of the three-year performance cycle according to the Company's performance results.
•Payments under our Deferred Comp Plan and Excess Pension Plan would be accelerated. The amounts reflected in the Non-Qualified Deferred Compensation Table and Pension Benefits Table would have been payable to the named beneficiary as a lump sum.
49
Disability
In the event of disability of an Officer, the following would apply:
•An annual cash incentive payment at the end of the applicable fiscal year would be prorated based on time worked.
•Outstanding vested stock options remain exercisable for a period of 36 months following the disability, and unvested stock options would continue to vest in accordance with the terms of the award agreement.
•Outstanding restricted stock awards would be prorated based on time worked.
•Outstanding LTCP awards would be prorated based on time worked and payments would be processed at the end of the three-year performance cycle according to the Company's performance results.
•Each U.S. Officer who participates in our broad-based, long-term disability program would receive an annual benefit equal to 60% of total cash compensation until the earlier of: (a) age 65; (b) recovery from the disability; or (c) death. The portion of compensation up to $200,000 is fully insured and payable by our insurance company, and the portion of compensation in excess of $200,000 is self-insured and payable by the Company.
•In the event of a qualifying disability, payments under our Deferred Comp Plan and Excess Pension Plan would be accelerated.
Voluntary Termination and Termination for Cause
Our Officers are not entitled to receive any additional forms of severance payments or benefits upon a voluntary decision to terminate employment or upon a termination by the Company for cause prior to being eligible for retirement.
Termination Following or in Connection with a Change in Control
All Officers have entered into CIC Agreements with the Company. Our CIC Agreements contain a “double-trigger” to enable our Officers to maintain objectivity in the event of a change in control situation and to better protect the interests of our stockholders. This independence is important in providing retention incentives during a time of uncertainty for Officers and offering additional assurances to the Company that it will be able to complete a transaction that the Board believes is in the best interests of our stockholders. In addition to the CIC Agreements, our stock option awards, LTCP, and deferred compensation plans provide for the acceleration of certain benefits upon a change in control.
Upon the occurrence of a change in control, as generally defined below, with or without a qualifying termination of employment:
•Outstanding unvested stock options will immediately vest and become exercisable.
•Outstanding restricted stock awards will immediately vest.
•Outstanding LTCP awards will immediately vest and be paid in a lump sum stock distribution at target achievement level.
•Any unvested benefits under the Salaried Employees’ Pension Plan will immediately vest. As of the end of fiscal 2021, all eligible Officers were 100% vested in the Salaried Employees’ Pension Plan.
Additionally, the CIC Agreements provide that upon a qualifying termination of employment in connection with a change in control, each Officer would receive the following:
•A cash lump sum equal to a multiple of the sum of the Officer’s base salary plus the Officer’s target cash incentive from the Annual Cash Incentive Plan then in effect. The multiple is based on level as follows:
◦Chairman and CEO = three times the sum of base salary and target annual incentive
◦Senior Vice Presidents = two times the sum of base salary and target annual incentive
◦Vice Presidents = one times the sum of base salary and target annual incentive
•A lump sum of additional pension benefits equal to:
◦The value of the benefit under each pension plan assuming the benefit is fully vested and the Officer had three additional years of benefit accrual; less
◦The value of the vested benefit accrued under each pension
50
•36 months of continued medical, dental, vision, life, disability, and accident benefits
•Outplacement services suitable to the Officer’s position for a period of three years or until the first acceptance of an employment offer, whichever is earlier
The Officer’s payments will be reduced to the maximum amount that can be paid without triggering an excise tax liability. This reduction would only occur if the net amount of those payments is greater than the net amount of payments without the reduction.
Change in Control
Generally, a change in control includes the occurrence of any of the following events or circumstances:
•The acquisition of 25% or more of the combined voting power of the Company’s outstanding shares, other than any acquisition from or by the Company or any Company-sponsored employee benefit plan.
•Consummation of a merger or other business consolidation of the Company other than a transaction where the Company’s pre-transaction stockholders retain at least 60% ownership of the surviving entity.
•A change in the Board composition in which the incumbent directors, meaning those directors who were not elected in a contested fashion, are no longer a majority of the Board. The CIC Agreements specify the circumstances under which a director is deemed to have been elected in a contested fashion.
•Approval of a plan of liquidation or dissolution or a consummated agreement for the sale of all or substantially all of the Company’s assets to an entity, unless the Company’s pre-transaction stockholders retain at least 60% ownership of the surviving entity.
Qualifying Termination of Employment
The CIC Agreement provides that, upon a change in control, if an Officer’s employment with the Company is terminated within 24 months:
•by the Company or its successor without “cause,” or
•by the Officer for “good reason” (each as defined in the CIC Agreement),
the termination will be considered a qualifying termination of employment.
51
Potential Payments upon Termination or Change in Control Table
The following table sets forth applicable payment estimates to our NEOs assuming each termination event occurred on July 31, 2021, the last business day of the fiscal year. The estimates are based on the July 30, 2021 closing stock price of $66.19.
Potential Payments ($)
Triggering Event (1)
Compensation Component
Tod E. Carpenter
Scott J. Robinson
Thomas R. Scalf
Jeffrey E. Spethmann
Amy C. Becker
Death
Annual Incentive
1,999,272
678,014
565,254
412,142
432,886
LTCP (5)
2,626,077
654,866
518,162
518,162
363,815
Restricted Stock
—
—
—
—
—
Total
4,625,349
1,332,880
1,083,416
930,304
796,701
Disability
Annual disability benefit (7)
1,024,121
462,926
383,954
399,887
341,316
Annual Incentive
1,999,272
678,014
565,254
412,142
432,886
Stock Options
5,855,468
1,466,721
1,156,903
1,156,903
809,900
LTCP (5)
2,626,077
654,866
518,162
518,162
363,815
Restricted Stock
—
—
—
—
—
Total
11,504,938
3,262,527
2,624,273
2,487,094
1,947,917
Involuntary Termination (2)
Cash severance
1,630,769
470,000
540,500
365,750
432,558
Benefit continuation (8)
2,690
1,188
4,625
—
2,662
Total
1,633,459
471,188
545,125
365,750
435,220
Retirement (3)
Annual Incentive (4)
1,999,272
—
565,254
412,142
432,886
Stock Options (6)
5,855,468
—
1,156,903
1,156,903
809,900
LTCP (4, 5)
2,626,077
—
518,162
518,162
363,815
Restricted Stock (6)
—
—
—
—
—
Total
10,480,817
—
2,240,319
2,087,207
1,606,601
Change in Control
Stock Options
5,855,468
1,466,721
1,156,903
1,156,903
809,900
LTCP (5)
5,308,438
1,323,800
1,045,802
1,045,802
734,709
Restricted Stock
—
—
—
—
—
Total
11,163,906
2,790,521
2,202,705
2,202,705
1,544,609
Qualifying Termination Following or in Connection with a Change in Control
Cash severance (9)
6,450,000
1,820,000
1,551,000
1,501,500
664,000
Pension benefits (10)
492,699
—
212,817
159,460
170,282
Benefit continuation (8, 11)
40,347
35,739
65,619
1,290
39,954
Outplacement (12)
45,000
45,000
45,000
45,000
45,000
Total
7,028,046
1,900,739
1,874,436
1,707,250
919,236
________________
(1) No forms of severance payments or additional benefits are provided to Officers upon a voluntary decision to terminate employment or a termination for cause prior to being eligible for retirement.
(2) If the HR Committee were to follow our U.S. Severance Plan for broad-based employees, the payments above would have been made to our NEOs had they been involuntarily terminated at the end of fiscal 2021.
(3) Mr. Robinson is not retirement eligible as of July 31, 2021.
(4) Retirement eligible definition is age 55 plus a requirement of five years of service.
(5) This represents the vesting of two LTCP award cycles outstanding as of July 31, 2021 and assumes payment at target achievement. Under a change in control situation, payout would be accelerated.
(6) Retirement eligible definition is age 55 without a minimum years of service requirement.
(7) $120,000 of the annual disability benefit is fully insured and payable by the insurance company. Anything in excess of this amount is self-insured and payable by the Company.
(8) Mr. Spethmann did not elect medical or dental coverage through Donaldson.
(9) Under the CIC Agreement, this represents a lump sum equal to:
•Three times the sum of base salary and the annual incentive at target for Mr. Carpenter
52
•Two times the sum of base salary and the annual incentive at target for Messrs. Robinson, Scalf and Spethmann
•One times the sum of base salary and the annual incentive at target for Ms. Becker
(10) Mr. Robinson was hired after August 1, 2013 and, therefore, is not eligible to participate in our Salaried Employee's Pension Plan.
(11) This reflects only Life and Business Travel Accident benefits for Mr. Spethmann.
(12) This is based on the assumption that the NEO would utilize $15,000 per year in outplacement services for the full three years.
Under the CIC Agreement, the payment may be reduced in situations where the Officer would otherwise be subject to the excise tax liability under Section 280G of the Internal Revenue Code. The amounts in the table above do not reflect any reductions that might be made.
With a change in control followed by a termination within 24 months, any payments under the Deferred Comp Plan would become immediately payable to the participant in the form of a lump sum. Additionally, any accrued benefits under the Salaried Employees’ Pension Plan and the Excess Pension Plan also become immediately vested. As of the end of fiscal 2021, all eligible Officers were 100% vested under these plans.
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Pay Ratio Disclosure
In accordance with Section 953(b) of the Dodd-Frank Wall Street Reform and Consumer Protection Act, we are providing a disclosure of the ratio of our CEO’s annual total compensation to the annual total compensation of our median employee. For fiscal 2021:
Annual Total Compensation of Median Employee
$39,489
Annual Total Compensation of our CEO
$6,878,950
Based on this information, our fiscal 2021 pay ratio of 174 to 1 is a reasonable estimate calculated in a manner consistent with Item 402(u) of Regulation S-K.
As was previously done in 2018, we used the following methodology and material assumptions and estimates to identify our median employee in 2021:
•We determined that, as of May 1, 2021, the date we selected to identify the median employee, our global employee population consisted of 12,416 individuals. As permitted by the SEC, we excluded a total of 285 non-U.S. employees, less than 5% of our total employee population, from our determination of the median employee. Our adjusted employee population consisted of 12,131 global employees (excluding our CEO).
Below is a summary of the jurisdictions and corresponding number of employees that were excluded from the median employee determination.
Austria (2)
Denmark (8)
Norway (3)
Spain (85)
Turkey (8)
Brazil (136)
Hungary (2)
Russian Federation (5)
Sweden (12)
Bulgaria (1)
Netherlands (15)
Slovakia (4)
Switzerland (4)
•We identified the median employee using our adjusted global employee population as of May 1, 2021, based on "total cash compensation", including salary earnings and annual incentives paid within a twelve month look back period from May 1, 2021. We did not annualize total cash compensation for employees with less than twelve months of compensation data.
We calculated annual total compensation for our identified median employee in accordance with the same methodology used for our NEOs as set forth in the Summary Compensation Table. With respect to the annual total compensation of our CEO, we used the amount reported in the “Total” column reported in the Summary Compensation Table.
54
INFORMATION REGARDING THE INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
Audit Committee Report
The following is the report of the Audit Committee with respect to Donaldson’s audited financial statements presented in its Annual Report on Form 10-K for the fiscal year ended July 31, 2021.
The Audit Committee of the Board is composed entirely of non-employee directors, all of whom have been determined by the Board to be independent under the rules of the SEC and the NYSE. In addition, the Board has determined that Andrew Cecere, Trudy A. Rautio, and John P. Wiehoff are Audit Committee financial experts, as defined by the rules of the SEC.
The Audit Committee acts under a written charter approved by the Board. The Audit Committee assists the Board in carrying out its oversight of the Company’s financial reporting process, audit process, and internal controls. The Audit Committee formally met six times during the past fiscal year in carrying out its oversight functions. The Audit Committee has the sole authority to appoint, terminate, or replace the Company’s independent registered public accounting firm. The independent registered public accounting firm reports directly to the Audit Committee.
The Audit Committee reviewed and discussed the Company’s fiscal 2021 audited financial statements with management, the internal auditor, and PricewaterhouseCoopers LLP (“PwC”), the Company’s independent registered public accounting firm. Management has represented and PwC has reported in its opinion to the Audit Committee that the financial statements were prepared in accordance with generally accepted accounting principles and fairly present, in all material respects, the financial position, results of operations, and cash flows of the Company.
As part of its activities, the Audit Committee also:
1. Discussed with PwC the matters required to be discussed under applicable Auditing Standards of the Public Company Accounting Oversight Board and the SEC;
2. Received the written disclosures and letter from PwC required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent accountant’s communications with the Audit Committee concerning independence; and
3. Discussed with PwC its independence.
Based on the review and discussions with management and PwC, the Audit Committee recommended to the Board that the audited financial statements be included in the Company’s Annual Report on Form 10-K for the fiscal year ended July 31, 2021.
Members of the Audit Committee
John P. Wiehoff, Chair
Douglas A. Milroy
Andrew Cecere
Trudy A. Rautio
Pilar Cruz
Independent Registered Public Accounting Firm Fees
The aggregate fees for services rendered to the Company for fiscal 2021 and fiscal 2020 by PwC, the Company’s independent registered public accounting firm, are as follows:
Fiscal 2021
Fiscal 2020
Audit Fees
$3,557,000
$3,623,133
Audit-Related Fees
$29,861
$34,727
Tax Fees
$190,862
$194,490
All Other Fees
$2,700
$3,000
Total Fees
$3,780,423
$3,855,350
55
Audit Fees include professional services rendered in connection with the audit of the Company’s financial statements, including the quarterly reviews, statutory audits of certain of the Company’s international subsidiaries, and the audit of internal control over financial reporting in accordance with Section 404 of the Sarbanes-Oxley Act of 2002. Audit-Related Fees include accounting advisory fees related to financial accounting matters. Tax fees include tax consulting and tax return preparation. All Other Fees include licensure for accounting literature research tools.
Audit Committee Pre-Approval Policies and Procedures
The Audit Committee pre-approves all audit and permitted non-audit services provided by the independent registered public accounting firm, including the fees and terms for those services. The Audit Committee may delegate to one or more designated Committee members the authority to grant pre-approvals. This designated member is the Chair of the Audit Committee. Any pre-approval by the Chair must be presented to the full Audit Committee at its next scheduled meeting. All of the services provided by the independent registered public accounting firm during fiscal 2021 and fiscal 2020, including services related to the Audit Fees, Audit-Related Fees, Tax Fees and All Other Fees described above, were approved by the Audit Committee under its pre-approval policies.
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ITEM 2: NON-BINDING ADVISORY VOTE ON THE COMPENSATION
OF OUR NAMED EXECUTIVE OFFICERS
As required pursuant to Section 14A of the Securities Exchange Act of 1934, at the 2017 Annual Meeting, the Company provided our stockholders with an advisory vote on the frequency of conducting an advisory vote on the compensation of our NEOs. Consistent with the stockholders’ preference expressed in voting at the 2017 Annual Meeting, our Board determined that an advisory vote on the compensation of our NEOs will be conducted annually. Therefore, we are providing our stockholders with an advisory (non-binding) vote on the compensation of our NEOs as discussed in this Proxy Statement in accordance with the rules of the SEC.
As described in detail under Compensation Discussion and Analysis - Executive Compensation Program Principles, our objective is to create long-term stockholder value. Our executive compensation program is designed to directly support this objective and ensure that the interests of our officers are properly aligned with our stockholders’ short-term and long-term interests. The key principles of our executive compensation strategy include:
•Aligning compensation to financial measures that balance both the Company’s annual financial results and long-term growth
•Providing significant portions of total compensation in variable performance-based programs to focus the attention of our Officers on driving and increasing stockholder value
•Setting target total direct compensation based on established proxy peer group (as recommended by an independent compensation consultant) and published market survey data
•Establishing high stock ownership requirements for our Officers
•Providing competitive pay, which enables us to attract, retain, reward, and motivate top leadership talent by generally setting compensation elements around the median of the peer group data and size-adjusted general industry survey data
Please read the Compensation Discussion and Analysis for additional details about the Company’s executive compensation programs, including information about the compensation of our NEOs for fiscal 2021.
We are presenting the following proposal, which gives stockholders the opportunity to support or not support our executive compensation program for our NEOs by voting for or against the following resolution:
“RESOLVED, that the stockholders approve, on an advisory basis, the compensation of the Company’s NEOs, as disclosed in Donaldson Company’s Proxy Statement for the 2021 Annual Meeting of Stockholders pursuant to the compensation disclosure rules of the SEC, including the Compensation Discussion and Analysis, compensation tables and other related narrative disclosures.”
This advisory vote on executive compensation is not binding on the Company, our HR Committee, or our Board. However, our HR Committee and our Board will take into account the result of the vote when determining future executive compensation arrangements.
Board Recommendation
The Board of Directors recommends stockholders vote FOR adoption of the resolution approving the compensation of our NEOs described in this Proxy Statement.
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EQUITY COMPENSATION PLAN INFORMATION
The following table sets forth information as of July 31, 2021 regarding the Company's equity compensation plans:
Plan Category
Number of securities to be issued upon exercise of outstanding options, warrants and rights
Weighted – average exercise price of outstanding options, warrants and rights
Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a))
(a)
(b)
(c)
Equity compensation plans approved by security holders
1980 Master Stock Compensation Plan:
Deferred Stock Option Gain Plan
2,083
—
—
1991 Master Stock Compensation Plan:
Deferred Stock Option Gain Plan
217,543
—
—
Deferred LTC/Restricted Stock
89,136
—
—
2001 Master Stock Incentive Plan:
Deferred LTC/Restricted Stock
46,195
—
—
2010 Master Stock Incentive Plan:
(1)
Stock Options
5,403,493
$43.44
—
Restricted Stock Units
5,778
—
—
Deferred LTC/Restricted Stock
1,770
—
—
Long-Term Compensation
385,600
—
(2)
2019 Master Stock Incentive Plan(1)
(1)
Stock Options
1,041,250
$47.23
—
Restricted Stock Units
31,192
—
—
Long-Term Compensation
205,800
—
(2)
Subtotal for plans approved by security holders
7,429,840
$44.05
Equity compensation plans not approved by security holders
Subtotal for plans not approved by security holders
—
—
Total
7,429,840
$44.05
______________
(1)In November 2019, the Company's stockholders approved the adoption of the 2019 Master Stock Incentive Plan (the "2019 Plan"), which replaced the 2010 Master Stock Incentive Plan (the "2010 Plan"). The 2019 Plan limits the number of shares authorized for issuance to 5,000,000 during the 10-year term of the plan in addition to any shares forfeited under the 2010 Plan. Consistent with the 2010 Plan, the 2019 Plan allows for the granting of non-qualified stock options, incentive stock options, restricted stock, restricted stock units, stock appreciation rights, dividend equivalents and other stock-based awards. As of July 31, 2021, there were 3,916,933 authorized shares remaining under the 2019 Plan.
(2)The amounts included for the Long-Term Compensation Plan described in the Compensation Discussion and Analysis represent the maximum number of shares that could be issued at vesting. The actual payments are based on the attainment of pre-established three fiscal-year performance goals and may differ from the number of shares presented.
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ITEM 3: RATIFICATION OF APPOINTMENT OF
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee has appointed PricewaterhouseCoopers LLP (“PwC”) as the Company’s independent registered public accounting firm to audit the books and accounts of the Company for the fiscal year ending
July 31, 2022. PwC has audited the books and accounts of the Company since 2002. While the Company is not required to do so, it is submitting the selection of PwC to serve as the Company’s independent registered public accounting firm for the fiscal year ending July 31, 2022 for ratification in order to ascertain the views of the Company’s stockholders on this appointment. Whether or not the appointment is ratified, the Audit Committee, which is solely responsible for appointing and terminating our independent registered public accounting firm, may in its discretion, direct the appointment of a different independent registered public accounting firm at any time during the year if it determines that such a change would be in the best interests of the Company and its stockholders. Representatives of PwC are expected to be present at the virtual meeting and will have the opportunity to make a statement and to respond to appropriate questions. In the event this appointment is not ratified, the Audit Committee will reconsider its selection.
Board Recommendation
The Audit Committee of the Board of Directors recommends that stockholders vote FOR ratification of the appointment of PwC as the Company’s independent registered public accounting firm for the fiscal year ending July 31, 2022.
